About the Role:
We are seeking a highly organized, detail-oriented, and proactive Legal eBilling Coordinator to support attorneys and the legal department's External Engagements Team. This unique role combines high-level administrative support with eBilling coordination responsibilities, requiring a candidate with strong technical, analytical, and project management skills. The ideal candidate will excel in a fast-paced environment, demonstrate strategic focus, and effectively collaborate across departments to support the team’s objectives. This hybrid position is based in Chevy Chase, MD or New York, NY, allowing for a blend of in-office and remote work.
Key Responsibilities:
eBilling Administration:
- Support the External Engagements Team with business planning, analysis, report preparation, and the implementation of practice and firm initiatives.
- Manage the eBilling and legal matter management platform, including adding and closing matters, tracking budgets, managing expenses, addressing invoicing issues and coordinating ad hoc projects.
- Act as the first point of contact for the External Engagements Team, including monitoring the team inbox, responding to inquiries, and coordinating requests.
-Other administrative support as needed.
Legal Coordinator Support:
- Draft, edit, redline, and proofread legal and business documents. Maintain and update organizational charts and presentations, and manage physical and electronic files according to company policies.
-Assist with the development of standard operating procedures (SOPs), and assist with drafting policies to streamline processes.
Communication and Liaison Activities:
- Centralize eBilling communications, answer eBilling questions, support invoice and timekeeper approvals processes. Liaise between legal executives, internal teams (e.g., Finance, HR), outside counsel, and business clients.
- Assist in coordinating practice group meetings, firm-wide presentations, and training sessions on eBilling tools and technologies.
Technical and Analytical Support:
- Identify and coordinate training opportunities on eBilling processes and internal tools, including online reporting and matter management applications.
- Analyze data for reporting purposes, confirm report accuracy, and support special projects assigned by Legal Department leadership.
Project and Process Management:
- Manage intake and routing of special requests, including handling shared email boxes or SharePoint sites.
- Coordinate with peer departments to support cross-functional projects, implement tools, and streamline workflows.
Basic Qualifications:
- Bachelor’s degree required, preferably in Business, Economics, Finance, Analytics, or a related field.
- 3-5+ years of experience as a billing coordinator, legal services pricing analyst or similar role in a law firm, corporate legal, or professional services environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with the ability to create presentations, charts, graphs, and reports.
- Experience supporting senior leaders and coordinating legal or business activities.
Preferred Qualifications:
- Experience with eBilling software, legal matter management tools, or finance systems.
- Familiarity with legal department operations, processes, and working with senior executives.
- Previous experience in the insurance industry is a plus.
Skills and Competencies:
- Strong organizational skills with the ability to multitask, prioritize, and manage time effectively.
- Excellent verbal and written communication skills, with the ability to interact professionally with all levels of the organization.
- High attention to detail and accuracy in all tasks.
- Demonstrated ability to work independently and collaboratively in a team setting.
- Ability to handle confidential information with discretion.
- Positive attitude, team player, customer-focused approach.
Location: Hybrid on-site three days a week.
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Annual Salary
$23.33 - $161,000.00The above annual salary range is a general guideline. Multiple factors are taken into consideration to arrive at the final hourly rate/ annual salary to be offered to the selected candidate. Factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate’s work experience, education and training, the work location as well as market and business considerations.
Benefits:
As an Associate, you’ll enjoy our Total Rewards Program* to help secure your financial future and preserve your health and well-being, including:
Premier Medical, Dental and Vision Insurance with no waiting period**Paid Vacation, Sick and Parental Leave401(k) PlanTuition ReimbursementPaid Training and Licensures*Benefits may be different by location. Benefit eligibility requirements vary and may include length of service.
**Coverage begins on the date of hire. Must enroll in New Hire Benefits within 30 days of the date of hire for coverage to take effect.
The equal employment opportunity policy of the GEICO Companies provides for a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability or genetic information, in compliance with applicable federal, state and local law. GEICO hires and promotes individuals solely on the basis of their qualifications for the job to be filled.
GEICO reasonably accommodates qualified individuals with disabilities to enable them to receive equal employment opportunity and/or perform the essential functions of the job, unless the accommodation would impose an undue hardship to the Company. This applies to all applicants and associates. GEICO also provides a work environment in which each associate is able to be productive and work to the best of their ability. We do not condone or tolerate an atmosphere of intimidation or harassment. We expect and require the cooperation of all associates in maintaining an atmosphere free from discrimination and harassment with mutual respect by and for all associates and applicants.