REPORTING RELATIONSHIPS/SUPERVISORY RESPONSIBILITIES

Reports to the Paralegal Supervisor. No direct reports.

 

POSITION SUMMARY

Performs and manages complex and/or specialized administrative operational functions for the

ProMedica Legal Department which requires the exercise of independent judgment and a detailed knowledge of the activities and procedures specific to the Legal Department and other ProMedica business units/departments and legal operations generally.

 

ACCOUNTABILITIES

*All duties listed below are essential unless noted otherwise*

1. Opens, oversees, and tracks department legal matters.

2. Oversees and prepares budget and financial reports on legal matters, identifying trends and

providing insight and recommendations to Legal leadership.

3. Tracks legal expenses associated with each legal matter to manage budgets accordingly.

4. Develop, implement, and lead process improvement projects, to enhance overall

performance of the operations of the Legal Department.

5. Oversees and prepares invoices and Purchase Orders to be submitted to Accounts Payable

for payment.

6. Oversees and prepares monthly Expense Voucher reports for staff and submits to Accounts

Payable for processing.

7. Manages/provides primary oversight of Legal Department software programs, e.g.,

CounselLink, OnBase, etc., and trains/orients existing staff and new staff on utilizing these

programs.

8. Manages document storage of Accounts Payable items (i.e., check requests and invoice

copies with back-up documentation, expense vouchers, etc.), to ensure items are

maintained/destroyed in accordance with the Legal Department’s document retention

policy.

9. Coordinates document storage of Legal Department files to ensure items are

maintained/destroyed in accordance with the Legal Department’s document retention

policy.

10. This position may also be expected to perform general administrative tasks such as:

a. Draft, type, proof a variety of materials: e.g., correspondence, manuscripts, reports,

charts, etc.

b. Make copies and collate/assemble reports and documents.

c. Coordinate schedules and Executive appointments and arrange for meeting spaces.

d. Open, review and distribute interoffice and external mail.

e. Answer office phone, screen, and direct calls.

11. Other duties as assigned.