Role
Under limited general direction, manages corporate governance, corporate filings, service of process, records retention, and other matters related to legal affairs.
Essential Responsibilities
Prepares and submits corporate entity filings and fees, including annual reports, fictitious business name registrations, and other documents relating to the formation, maintenance and dissolution of corporate entities. Maintains corporate governance records in SharePoint or other cloud-based application, including articles, bylaws, stock certificates, shareholder consents, board minutes, entity org chart, etc. Uploads information and documents into corporate governance tracking software (Mitratech/Secretariat) to keep it current. Assists the Corporate Secretary with other corporate governance matters as requested. Responds to inquiries regarding corporate matters such as entity structure, director and officer tenure, officer titles, entity legal names, dates/states of incorporation, fictitious business names, etc. Prepares secretary’s certificates and provide corporate information in connection with applications, filings, responses to RFPs and as otherwise requested. Liaises with outside counsel and internal stakeholders to facilitate litigation holds and record gathering for litigation matters. Assists in managing the records retention program to ensure consistent and compliant practices in the retention, protection and disposition of corporate records. Oversees Salesforce software application (ROGR) used to manage reporting responsibilities to governmental entities, including administrative responsibilities (excluding activating and deactivating licenses), training, modifying records, and reporting on compliance. Serves as focal point for accepting service of process, including logging documents received and forwarding to relevant internal and external stakeholders. Assists counsel in implementing the California Consumer Privacy Act, the Oregon Consumer Privacy Act, and other privacy laws and company policy, including by collecting information, logging privacy requests, interacting with those making requests as needed, updates to the privacy policies, and other related tasks. Leads special projects as they arise. Other duties as assigned.Qualifications
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
6 years’ experience as a paralegal in an AmLaw 200 law firm, supporting transactional attorneys preferred. High level of professionalism and commitment to ethical behavior. Excellent interpersonal skills and ability to work with a variety of internal clients. Able to effectively prioritize and execute multiple projects with aggressive timing constraints. Excellent verbal and written communication skills and attention to detail. Proficiency with Microsoft Office, Zoom, Adobe. Ability to learn new software applications. Notary skills preferred.Certificate of completion of a paralegal program approved by the American Bar Association preferred. High School Diploma or GED required. Bachelor's degree in any subject, or associate degree in paralegal studies preferred.
Recology Offers
An ecologically innovative company that finds and mentors people committed to protecting the environment and sustaining our communities. The largest employee-owned resource recovery company in the industry with terrific benefits to help you prosper. A creative and caring culture that values community, diversity, altruism, accountability, collaboration, and learning by doing. An inspired company mission driven to use and return resources to their best and highest use through the practice of the 4R’s: Reduce, Re-use, Recycle, and Recologize. Distinct professional challenges to connect with, care for, and grow community that sees a world without waste.Recology Benefits May Include
Paid time off and paid holidays. Health and wellness benefits including medical, dental, and vision. Retirement plans (Employee Stock Ownership Plan, 401(k) with match). Annual wellness incentives. Employee Assistance Program (EAP). Educational assistance. Commuting benefits. Employee referral program.Supplemental Information
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job; and pursuant to applicable law, we will consider for employment qualified applicants with criminal records. It is important that you provide accurate information on the job application, inaccurate information may cause delays in the processing of your application and/or may disqualify you as a candidate.
Recology is an equal opportunity employer committed to supporting an inclusive and diverse work environment where employees are valued, heard, and provided development opportunities. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis that is prohibited by law.
This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, effort, work conditions, and benefits associated with the job.
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