BID/JOB ANNOUNCEMENT
LEGAL SECRETARY
Department of Law
Federal Civil Rights Litigation (FCRL) Division
Number of Positions: 1
(Additional vacancies are possible pending budget approval)
Starting Annual Salary: $60,720
This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 5.
Only employees in City job titles in this bargaining unit are eligible to bid.
BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en
AND
1. Check the box on your profile titled “Currently employed by the City of Chicago”
2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)
3. Select your correct bargaining unit
FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION
Applications for this position will be accepted beginning 2-24-25 until 11:59pm CDT on 3-10-25
Under general supervision, performs specialized and confidential administrative and secretarial support toattorneys in theFederal Civil Rights Litigation (FCRL)Division, and performs related duties as required.
Essential Duties:
· Schedules meetings and maintains the supervisor’s appointment calendar
· Screens office visitors and telephone calls, takes messages and responds to inquiries and complaints forwarded to the supervisor’s office
· Uses word processing, spreadsheet and related desktop software to format and generate a variety of complex legal documents and correspondence including answers, answers to interrogatories, and responses to motions for summary judgment
· Organizes and maintains legal, confidential and administrative files
· Creates and maintains databases to track pending cases and assignments
· Prepares documents for court filings and warehousing
· Proofreads and edits legal documents for grammatical, spelling and formatting errors
· Relays supervisor’s directives to staff and ensures their execution for efficiency of work operations
· Works on special projects and handles special assignments, as required
· Prepares statistical and work activity reports on unit operations
Additional duties may be required for this position.
Location: Law Department-2 N. Lasalle, Suite 420
Division: FCRL
Days Off: Saturday and Sunday
Shift: Monday-Friday
Hours: 9:00 am to 5:00 pm
(Shift may vary due to the needs of the operation)
THIS POSITION IS IN THE CAREER SERVICE