DLA Piper is, at its core, bold, exceptional, collaborative and supportive.  Our people are the backbone, heart and soul of our firm.  Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career.  Let’s see what we can achieve. Together.

Summary     

In collaboration with and in support of the firm’s strategic initiatives, this position will work closely with the talent acquisition team to provide the needed clerical and administrative support on recruitment activities.    

Location 

This position can sit in our New York, Boston, Los Angeles, San Diego, or Washington DC office and offers a hybrid work schedule. 

Responsibilities   

Processes incoming resumes, entering into database(s), proofreading, copying, mailing, and maintaining files on and off site.

Creates and sends status letters and emails to candidates.

Processes all incoming correspondence for the department.

Maintains files for summer, fall and lateral candidates. Tracks all lateral searches for job file and keeps Director/Manager and Partners informed of search status.

Assists with scheduling all candidate interviews, in-house schedules, collection of evaluation, and runs reports as required.

Creates interview calendar and updates contact lists for summer and fall associates.

Designs invitations and announcements for the department.

Inputs bios and photos for online summer director, assists with proofreading.

Drafts letters and memos as needed.

Maintains list of all off site files. Retrieves files as necessary for completion of Bar Character forms or interviews by government agencies.

Other duties as assigned.

Desired Skills    

Strong communication, presentation and interpersonal skills required to interact with staff on a regular basis.

Strong organizational and time management skills necessary to coordinate various programs and meet deadlines.

Ability to work effectively under pressure and in a fast-paced environment.

Meticulous attention to detail.

Minimum Education    

High School Diploma

Minimum Years of Experience   

Up to one year of experience working in an administrative support role, supporting the full recruitment and selection cycle. Working knowledge in MS Outlook, Word and Excel. Experience with an ATS database (such as Taleo) preferred.

Essential Job Expectations    

While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:        

Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.    

Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.    

Provide timely, accurate, and quality work product.    

Successfully meet deadlines, expectations, and perform work duties as required.    

Foster positive work relationships.    

Comply with all firm policies and practices.    

Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.    

Perform all other duties, tasks or projects as assigned.        

Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.    

Physical Demands    

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.    

Work Environment    

Hybrid - Regular in-office presence with some flexibility for work-from-home

Disclaimer    

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment. Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process.    

Application Process     

Applicants must apply directly online instead of sending application materials via email. If you have a request for an accommodation during the application process or have any questions about the process, please contact careers@us.dlapiper.com. Please add dlapiper@myworkday.com to your list of safe senders.    

Accommodation    

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com.    

Agency applications will not be considered.     

No immigration sponsorship is available for this position.    

Pay Transparency

The firm’s expected hiring range for this position is $26.56 - $35.40 per hour depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.

The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits including medical/dental/vision insurance, and 401(k).

DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center.