Legislative Assistant I Print (https://www.governmentjobs.com/careers/jacksonvillefl/jobs/newprint/4823196) Apply  Legislative Assistant I Salary $44,000.00 - $56,000.00 Annually Location Jacksonville, FL Job Type Appointed Employee Job Number 2025-06420 Department CITY COUNCIL Opening Date 02/10/2025 Closing Date 3/3/2025 11:59 PM Eastern + Description + Benefits + Questions Job Description The Jacksonville City Council is actively seeking a Legislative Assistant I. This position is in the Legislative Services Division of City Council and is appointed by the Director/Council Secretary. Legislative Assistants work under the direct supervision of the Chief of Legislative Services and/or the Assistant Chief of Legislative Services, depending on the assignment. The Division is responsible for all legislative operations of the Council, its committees, and boards and commissions; and is responsible for maintaining all records of the City Council and related work. Work includes preparation of public meeting notices, meeting materials and agendas for all Council meetings, Committee meetings and certain boards and commissions. Attendance of meetings outside regular working hours are required, and may require attendance at meetings held away from the assigned work location. Successful candidates will be required to have the ability to use modern computer equipment and software applications used in the legislative process. Examples of Work + Receives and processes new and enrolled legislation for official action and signature. + Prepares meeting agendas for meetings of the Council. + Reviews, researches, posts, and processes legislation, communications, and reports for Council meetings. + Researches agenda items, legislation, related documents and other correspondence. + Maintains legislative files and associated records and systems. + Prepares and indexes documents and other related records. + Provides administrative support for meetings of the Council, including reserving and setting up meeting places, taking notes on Committee actions, and recording proceedings. + Operates software used to facilitate the legislative process. + Operates audio/visual equipment. + Prepares and scans records and other documents for imaging/scanning process; organizes and categorizes scanned documents. + Monitors and maintains records stored to ensure quality control. + Maintains legislative files. + Composes routine correspondence and memoranda. + May review work assignments and assist with training of other Legislative Assistant l's. + Performs related work as required. Knowledge, Skills and Abilities + Knowledge of office practices and procedures. + Knowledge of Business English and Grammar. + Knowledge of Consolidated government operation and laws, regulations, and policies of the City Council. + Ability to communicate effectively, both orally and in writing. + Ability to provide positive customer service to continue and enhance that attitude throughout the division, thereby demonstrating their acknowledgement that the customer comes first. + Ability to make a commitment to advise and work with all members equally of an active City Council who occasionally represent diverse opinions and to participate in positive solutions to community issues. + Ability to maintain strict neutrality and impartiality in serving the City Council, its committees and members on an equally effective basis. + Ability to put aside personal feelings about any public policy issue under consideration and provides equally prompt, efficient, effective service to council members with widely varying political and public service philosophies. + Ability to think and manage strategically to accomplish short-range and long-range goals while keeping an eye for accuracy and detail and a strong orientation toward customer service. + Ability to read and understand complex public policy documents. + Ability to face challenges and explore solutions in an open, positive, and proactive fashion in a cooperative, collegial fashion with co-workers, supervisors, City Council members, and staff. + Knowledge of and hands-on ability to use computer equipment and applicable software used in the Legislative Services Division, including considerable knowledge of document, spreadsheet, database, presentation, and internet search programs. Open Requirements/Supplemental Information + A three (3) year combination of education, training, and experience in clerical support work which includes: + At least one (1) year of administrative support experience. + A Bachelor's Degree in Political Science, Public Administration, Business Administration, or related field from an accredited university or college - preferred. A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.coj.net. A copy of your resume is required with your application. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school's name, classes taken, grades received, type of degree, and date degree was conferred. There will be an examination for this position. You will be notified by email when the exam has been scheduled. Please make sure COJ.NET is on your safe senders list. The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. Be sure to add coj.net to your safe senders list to ensure you receive email notifications. You may also track the status of your application and see notifications by logging into your account. Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled. If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within 60 calendar days upon receipt of notification of the hiring decision, requesting an investigation to: Florida Department of Veterans Affairs Attention: Veterans’ Preference Coordinator 11351 Ulmerton Road, Suite 311-K Largo, FL 33778-1630 Email: VeteransPreference@fdva.state.fl.us The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer. www.coj.net/benefits 01 Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application? + Yes + No 02 Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future? + Yes + No 03 An exam is required for this position. The exam will be conducted in person at City Hall in Jacksonville, Florida at a date to be determined and there are no exceptions to this. The exam cannot be taken online. Do you understand that you must take an exam in order to be considered for this position? + Yes, I understand that I must take an exam in person at City Hall in Jacksonville, Florida in order to be considered for this position. + No, I will not be able to take an exam for this position. 04 Do you have a bachelor's degree in Political Science, Public Administration, Business Administration, or related field from an accredited university or college? + Yes + No 05 If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application. 06 Do you have a three (3) year combination of education, training, and experience in clerical support work? + Yes + No 07 Provide a detailed description (at least 3-4 complete sentences) of your experience. 08 Indicate the organization(s) you worked for where you gained this experience. 09 Do you have at least one (1) year of administrative support experience? + Yes + No 10 Provide a detailed description (at least 3-4 complete sentences) of your experience. 11 Indicate the organization(s) you worked for where you gained this experience. 12 How many words per minute can you type? + 40 or more + 25- 39 + 1 - 24 + None 13 Do you understand that this is an appointed, at-will position, appointed by the City Council Secretary and is exempt from civil service? + Yes + No 14 Do you understand you will have to be flexible in your working hours to sometimes cover last minute work? + Yes + No 15 Are you able to work late every Tuesday night? + Yes + No 16 Do you have the ability to be an open communicator who can relate to council members, administrative staff, other government professionals, business interests, citizen volunteers, and the general public in a professional, courteous, effective manner? + Yes + No 17 Do you understand that you will be required to maintain strict neutrality and impartiality in serving the City Council, its committees and members and put aside personal feelings about any public policy issue under consideration? + Yes + No 18 Do you understand this position requires accuracy, extreme attention to details and a strong orientation toward customer service to the citizens of Jacksonville? + Yes + No 19 Do you understand this position requires thorough knowledge of, and hands-on ability to use, a typewriter, modern micro-computing and office automation, applicable software and equipment used in the legislative process, including, at a minimum, considerable knowledge of word processing, spreadsheet, database, presentation, and Internet search programs? + Yes + No 20 Describe your experience using Microsoft Office software such as Word, Excel and PowerPoint. If none, select N/A. + Yes + No + N/A 21 If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference + Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application. + No, I am not claiming veterans preference and this does not apply to me. 22 A copy of your resume is required with your application. If basing/meeting qualifications based on education, a copy of your college transcript is also required with your application. College transcripts do not need to be official, but must state your name, the name of the school, type of degree, classes taken, grades received, and date degree was conferred. NOTE: A copy of your diploma does not meet this requirement. Transcripts from colleges outside of the U.S. must be converted to U.S. Standards. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process. + I have read the above statement and understand what is required with my application. Required Question Employer City of Jacksonville Address 117 W. Duval St. Suite 100 Jacksonville, Florida, 32202 Website http://www.coj.net/departments/employee-services.aspx Apply Please verify your email address Verify Email