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Exemption Status:

Exempt

Schedule Details:

Monday through Friday

Scheduled Hours:

8am-5pm

Shift:

1 - Day Shift, 8 Hours (United States of America)

Hours:

40

Cost Center:

99940 - 5214 Office Of Capital Planning

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 16,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

I.    Major Responsibilities: 

1.    Provides project coordination support to project/program leaders in developing work plans and in monitoring and ensuring the timely implementation of all assigned life safety program deliverables.   This may include but is not limited to researching information, analyzing data, providing data tools or survey tools, compiling information, arranging meetings/conferences, producing correspondence and reports, or conducting on site visual assessments.   
2.    Assist UMMMC Life Safety Compliance Officer regarding life safety matters; interpret state and federal requirements. 
3.    Develop, organize, and coordinate in conjunction with the Life Safety Compliance Officer the UMMMC’s Life Safety training/planning programs including presentation materials. Report and track training requirements and compliance. Review and update Life Safety guides, manuals, and plans at the direction of the Life Safety Compliance Officer.  
4.    Maintains life safety deficiency tracking and provides status updates.  Assist the Life Safety Compliance Officer to follow-up with team participants to ensure deadlines are maintained; communicates information to the team. 
5.    Identifies Life Safety risks and takes appropriate action, including escalation through defined internal channels, to mitigate such risks.
6.    Assists Life Safety Compliance Officer in conducting and documenting Fire Drills.
7.    Assists Life Safety Compliance Officer in maintaining, tracking, and coordinating required documentation for Joint Commission and other regulatory agency compliance.
8.    Assists Life Safety Compliance Officer in touring construction sites to assess for life safety compliance. Documents and follows up with appropriate project managers for corrective action.

Standard Staffing Level Responsibilities:  

1.    Complies with established departmental policies, procedures, and objectives.
2.    Attends variety of meetings, conferences, seminars as required or directed.
3.    Demonstrates use of Quality Improvement in daily operations.
4.    Complies with all health and safety regulations and requirements.
5.    Respects diverse views and approaches, demonstrates Standards of Respect, and contributes to creating and maintaining an environment of professionalism, tolerance, civility and acceptance toward all employees, patients and visitors.
6.    Maintains, regular, reliable, and predictable attendance.
7.    Performs other similar and related duties as required or directed.

All responsibilities are essential job functions.

II.    Position Qualifications:
License/Certification/Education:

Required:
1.    Associate's degree in a related field.   
 

Preferred:
1.    Bachelor’s degree   

Experience/Skills:
Required:
1.    Two (2) years of related experience. 
2.    Excellent organization skills. 
3.    Excellent written and verbal and presentation skills to facilitate workgroups, prepare materials, report summaries, and general communications. 
4.    Ability to manage multiple assignments, projects, set priorities, and meet timeframes.  
5.    Skilled in working as part of a coordinated team to achieve program, departmental, and campus goals.
6.    Working knowledge of computer systems, databases and spreadsheet management, Microsoft Office products and other web-based business practices.

Preferred:
1.-

Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

Department-specific competencies and their measurements will be developed and maintained in the individual departments.  The competencies will be maintained and attached to the departmental job description. Responsible managers will review competencies with position incumbents.

III.    Physical Demands and Environmental Conditions:

Potential for exposure to hazardous material or equipment.  Considerable walking, standing, squatting, stooping, and moving of heavy materials and equipment.  Must be able to wear respiratory/personal protective equipment (PPE) while performing duties.  Climb ladders and operate in cramped quarters.  Position requires work indoors in a clinical hospital environment.

Physical work location of this position may be varied.  This position may require occasional work during evenings, weekends, and/or holidays.  Travel between campuses and various offsite properties is required.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

We’re striving to make respect a part of everything we do at UMass Memorial Health – for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.

As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at talentacquisition@umassmemorial.org. We will make every effort to respond to your request for disability assistance as soon as possible.