Job Overview:

The Lifestyle Coordinator is responsible for the production of events from conception through to competition and directing the coordination of events or activities ensuring deadlines and budgets are adhered to. Events can include but are not limited to festivals, conferences, fundraising and social events, exhibitions and fairs, weddings, birthdays, anniversaries, charity events, sales, and business meetings. 

 

 

Your Responsibilities:

Organize all resident activities, on and off premises, including dances, theme parties, holiday celebrations, movies, card games, exercise programs, etc. Conduct an assessment to determine those activities in which the residents would be most interested in pursuing and/or participating.  Supervise the development of new and existing clubs that reflect the interests of the  Document resident participation in group and/or individual social/recreational programs. Manage all areas of special events, games and entertainment encouraging  Supervise catering (food and beverage) for functions. Supervise decorating and promotions for functions (where needed). Supervise all operational and technical requirements related to clubhouse activities such as lighting and sound. Coordinate all meetings and use of rooms. Schedule shows, holiday parties, special events, etc. Keep a calendar of activities for the community.  Be responsible for overall layout of the publication and distribution of In-House News Publication. Responsible for developing and distributing the Property monthly newsletters, advertisement layouts, size of ads and sales. Post meeting notices on electronic message boards & bulletin boards. Order and display event and show posters. Recommend and review policies for association, community and league use of facilities. Arrange for athletic events (game management). Oversee the activity budget to ensure that costs are maintained within budgetary guidelines. Plan special "theme" days or months around holidays, seasons, or recognized days such as Father's or Mother's Day. Solicit and secure sponsorships and support funding from local businesses and  Assist other departments as directed by Community Association Manager (ie. daily incoming phone call support). Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.   Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures.  Maintains log for sales and cash purchases as needed. Other duties as required.

 

Skills & Qualifications:

Associate degree in business or related field from an accredited college or university, or equivalent combination of education and experience. Minimum of 1+ year or related work experience as an Activities Coordinator or event Planning required. Must have strong entertainment planning background. Solid computer skills (Microsoft Word, Excel, mass email, database management, etc.). Able to work with vendors and crews on organizing events in a timely manner. Strong administrative background. Excellent working knowledge of customer service principles and practices.   Outstanding interpersonal, office management and communication skills, as well as a self-starter and multi-tasker. Critical thinking, complex problem solving, judgment and decision making. Exercise all duties and tasks in a cheerful and friendly manner as well as be a team player, together with office staff and residents to achieve all events successfully. Ability to work independently and be self-driven, with ability to identify, plan and prioritize business opportunities. Administrative Assistant experience highly preferred Must possess strong administrative background. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills.

 

Physical Requirements:

Physical demands include ability to lift up to 50 lbs. Standing, sitting, walking, carrying, and occasional climbing. Ability to work extended/flexible hours and weekends.

 

Schedule: Weekends required, hours vary based on the needs of the property

 

What We Offer:

As a part-time non-exempt associate, you will be eligible for full supplemental benefits to include dental and vision. Occasional travel may be required to attend training and other company functions.

 

Compensation: $22.00 - $26.00 per hour 

 

Disclaimer:

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. 

 

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