Litigation & Enforcement Secretary7-E8 Print (https://www.governmentjobs.com/careers/michigan/jobs/newprint/4796872) Apply  Litigation & Enforcement Secretary7-E8 Salary $1,803.20 - $2,344.80 Biweekly Location Lansing, MI Job Type Permanent Full Time Job Number 2301-25-BOE050 Department Department of State Opening Date 01/24/2025 Closing Date 2/2/2025 11:59 PM Eastern Bargaining Unit UNITED AUTO WORKERS (UAW) + Description + Benefits + Questions Job Description POSITION DUTIES: This position will process complaints and enforcement action submitted under laws enforced by the Bureau of Elections by drafting letters and sending decisions to the public. The incumbent will maintain the section’s database on complaints and ensure procedural workflows are met to ensure compliance actions are processed in a timely and efficient manner. This position will also provide administrative support to the section manager and section. Position Description - Secretary 7-E8 (https://mcsc.state.mi.us/AgencyPDFs/PDBOE050.pdf) APPOINTMENT TYPE/BENEFITS - This position is Full-Time. Therefore, you would be eligible to participate in the benefits offered by the State of Michigan. MDOSJOBS Required Education and Experience Education Educational level typically acquired through completion of high school. Experience Secretary 7 Two years of office experience involving administrative support practices, including one year equivalent to 6-level administrative support experience.? Secretary E8 Three years of office experience involving administrative support practices, including one year equivalent to experienced-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7. Additional Requirements and Information You must apply for this vacancy through the NEOGOV system; click on "Apply" in the job posting for instructions in submitting your electronic application. Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results. Please attach a resume and cover letter. Failure to do so may result in your application being screened out of the selection process. Civil Service Commission Rule 2-7 requires that all newly hired state employees submit to and pass a pre-employment drug test prior to their actual appointment. Due to the nature of work of the Department of State, criminal records will be checked. Any position offer will be conditional until results of the criminal background record checks indicate eligibility for employment. Certain positions may require a criminal history background check. View the job specification at:https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/Secretary.pdf Accommodations If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator (https://www.michigan.gov/ose/-/media/Project/Websites/ose/Contact/RACs.pdf) for the agency that posted this position vacancy. State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award. More details on benefits for our new hires are below: Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems. Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits. Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc. Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand 13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions. Paid Parental Leave:Eligible employees can take 12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child. Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day. Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums. Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual. Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income. Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education. Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan. Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs. Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek. Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer. Updated: 2/28/24 01 SECRTRY- Do you possess at least an educational level typically acquired through the completion of high school? + Yes + No 02 SECRTRY - Please select your level of experience. + None + Two years of office experience involving administrative support practices, including one year equivalent to 6-level administrative support experience. + Three of office experience involving administrative support practices, including one year equivalent to experienced level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7. 03 Are you a current Michigan Department of State employee? + Yes + No 04 Are you related to anyone currently working at the Department of State (Secretary of State)? + Yes + No 05 If you answered "yes" to question #4, please list the name of each relative. If you answered "no" to question #4, please enter "none". 06 Please select all that apply from the options below. (Note: actions that have been expunged, formal counseling, and layoff actions need not be reported) Failure to answer this question honestly may result in being sanctioned from employment with MDOS. + I have been dismissed within the last two years + I have resigned in lieu of discipline or dismissal within the last two years + I have been suspended without pay within the last two years + I have received an unsatisfactory performance rating within the last two years + I have received a written reprimand within the last two years + I have signed a last chance agreement with MDOS within the last two years + I certify that none of the above circumstances apply to me 07 List all previous names, to include name at birth and any alias name(s) used. If you do not have any previous/alias names, please enter "none". 08 All listed supervisors/employers may be contacted for reference checks. If your NEOGOV application indicates that they cannot be contacted, please document the reason in the work experience box of the NEOGOV application, under the "reasons for leaving" box(es). You will then need to provide the names, phone numbers and relationship (ie. Former Team Lead) of two to three professionals below. If you have indicated that all listed supervisors/employers may be contacted, please enter "none". 09 Due to the nature of this position, the Michigan Department of State (Secretary of State) conducts comprehensive background checks that will require the candidate to be subjected; and not limited to: criminal history review, fingerprinting, drug testing, reference checked, and validating documentation to confirm citizenship. Do you accept and comply to these background check requirements? + Yes + No 10 How did you hear about this vacancy? + Career Fair or College/University Job Site + Pure Michigan Talent Connect + NEOGOV + Facebook + Other Internet Job Site + Other 11 How many years of experience do you have proofreading, reviewing, and editing materials for publication? This experience must be substantiated in your application materials. + None + Less than one year + 1-3 years + 3-5 years + More than 5 years 12 Please describe your experience proofreading, reviewing, and editing materials for publication. If you do not possess this experience, enter "none". 13 How would you describe your level of proficiency with Microsoft Word? + None + Basic - able to create, open, edit, print, and save documents. + Intermediate - · Intermediate - able to edit and track changes; perform mail merges; print mailing labels; create/format/manipulate tables; work with columns; use graphics in documents; work with Excel data in Word documents; etc. + Advanced - endnotes, footnotes, and bibliographies; import subdocument into master document; manage document revisions (accept/reject revision, protect revisions from modification); design/create forms or publications; insert links or fields into documents; configure Outlook to use mail merge; create mail merge recipient lists; etc. 14 How would you describe your level of proficiency with Microsoft Excel? + None + Basic - able to create workbook; create worksheet; enter cell values; format/edit cells; enter/edit formulas; format page layout (rows/columns); print and save documents, etc. + Intermediate - maintain large worksheet; freeze/unfreeze headings; work with multiple worksheets; navigate among sheets in a workbook; open/arrange multiple windows in a worksheet; move/copy info between worksheets; create summary worksheet to recap values from other worksheets; import data; add/review/edit/print comments; customize page set-up and print options; preview page breaks, etc. + Advanced - able to design and use Pivot Tables and Pivot Charts; use analytical Add-ins, Goal Seek, Data Analysis, Scenario Manager; produce summary reports; use conditional formatting; use advanced functions; create/modify a macro command; assign a macro to a toolbar; debug a macro; use VBA editor to modify macros, etc. 15 How would you describe your level of proficiency with Microsoft Outlook? + None + Basic - perform basic email tasks; manage contacts and folders; manage personal calendar, tasks, and appointments; etc. + Intermediate - manage emails within folders; manage message options (settings, delivery options, format, Out of Office replies, signature), insert hyperlinks; arrange/create/archive folders; convert tasks to appointments; manage multiple calendars; schedule recurring events on calendars; etc. + Advanced - create/modify rules; use journal tool to track tasks/assignments; import/export data; sort/find/organize/filter emails; manage/share folders; assign folder permissions/properties; delegate access to folders; send calendar information in emails; customize/create new toolbar; customize menu bar; customize To-Do bar, etc. 16 How would you describe your level of proficiency with Microsoft SharePoint or a similar content management software? + None + Basic - perform basic tasks like creating simple lists, uploading documents, and navigating within different sites. + Intermediate – comfortable with most core functionalities; customizing lists, setting up workflows, managing permissions; creating themes and customizations; running reports based on established lists. + Advanced - create/modify rules; develop solutions based on needs using SharePoint; familiarity with site collections, subsites, and content types; troubleshooting advanced issues. 17 If your content management software experience is based on software other than SharePoint, please describe the program used, its name, and how you utilized it. If you do not have experience on other content management software, enter "none". 18 Please indicate your years of experience working with a high workload, managing multiple tasks simultaneously, tracking tasks, and meeting deadlines. + None + Less than 1 year + 1-2 years + 3-4 years + More than 4 years 19 Please describe your experience working with a high workload, managing multiple tasks simultaneously, tracking tasks, and meeting deadlines. If you do not possess this experience, enter "none". 20 Did you attach a cover letter and resume to your application? Failure to do so may result in your application being screened out of the selection process. + Yes + No Required Question Employer State of Michigan Department Department of State Address SOSEmployment@michigan.gov P.O. Box 30775 Lansing, Michigan, 48909 Apply Please verify your email addressVerify Email