Requisition ID: req57248 Job Title: Livelihoods Assistant Sector: Economic Recovery & Livelihood Employment Category: Regular Employment Type: Full-Time Open to Expatriates: No Location: Deir ez-Zur, Syria Work Arrangement:In-person Job Description Background/IRC Summary: The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Today, 13.4 million people in Syria - more than half of the country's population - are in need of humanitarian assistance with needs increasingly being exacerbated by economic decline. Of these, 6.8 million are refugees and asylum-seekers who have fled the country. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair. IRC is offering a robust humanitarian response to the Syria crisis a rapidly expanding portfolio, supported by more than 1000+ staff in Syria Country Program. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon and Jordan in the fields of health, child protection, early childhood development, education, women’s protection and empowerment, non-food items and food distribution, cash assistance, water and sanitation, protection and rule of law, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination. Job Overview/Summary: The IRC Economic Recovery and Development (ERD) team is implementing emergency relief and early recovery programs in Northeast Syria. These activities support short-term, basic need provision and longer-term development of marketable skills and productive assets. Within its livelihood portfolio, the IRC provides employment support services, including vocational training, financial literacy and transferable life skills classes, and apprenticeships with existing businesses to promote the development of marketable skills and on-the-job training. The IRC also supports the delivery of micro-grants to new and existing enterprises to continue and grow their economic activities, improve their business processes, and better manage the demands of the crisis. The Livelihoods Assistant will support the Livelihoods Program by providing administrative and programmatic support. Responsibilities: + Act as a focal point for all administrative matters within the livelihoods center, including paperwork and facility management. + Assist the livelihoods center officer in the preparation and update of attendance sheets, time and effort sheets for the staff and the trainers and weekly reports + Maintain the supplies inventory of the livelihoods program by checking the stock to determine the inventory level; forecast supplies requirements; place and expedite orders for supplies; verify the receipt of supplies at the livelihoods center in consultation with the Supply Chain Department + Coordinate repairs to the livelihoods center equipment and locales in collaboration with the Supply Chain Department + Assist the livelihoods center Officer in raising purchase requests and prepare payment requests and follow-up on their approval by liaising with Finance and the Supply Chain Department + Be responsible for the logistical arrangements of trainings, workshops and other events + Prepare meetings and workshops materials + All administrative tasks should be carried out by ensuring compliance with IRC administrative standards Qualifications + Relevant higher national diploma or University degree , preferably in business administration, economics, or engineering, with relevant experience in this field. + Approximately 2 years of professional experience in Administration/Office Management. + Previous experience with Administration and/or previous INGO experience is an advantage. + Demonstrated Skills and Competencies: + A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct. + Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training. + Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution. + Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context. + Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience. + Highly collaborative and resourceful; ability to establish positive working relationships with partners to maximize cooperation and productivity. + Curiosity, a desire to continually learn and develop and a sense of humor is a must. + Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies. Language/Travel: + Arabic is required. English will add an advantage + Travel: 10 % to field sites in ERD business locations, local markets in NES as well as workshops. Key Working Relationships: + Position Reports to: center officer Position directly supervises: none + Indirect Reporting (If applicable): Livelihoods manager. Key Internal Contacts: SME Officer , SME Assistant, training assistant, HR, Finance, supply chain, Access, and IT sectors. + Key External Contacts: HAO, market actors. Professional Standards:IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation. Returning National Candidates:We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs. Accountability to Clients:IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery. Gender Equality:IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. Diversity and Inclusion:at IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work. IRC is committed to creating a diverse, inclusive, respectful and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.