Job Summary:

WHO ARE WE?

Brooklyn Bowl Nashville is the ultimate night out, with state-of-the-art sound and lighting, 19 premier bowling lanes, 4 bars and comfort food by acclaimed Blue Ribbon restaurant group. Accommodating up to 1,200 people, Brooklyn Bowl is the premier event venue in Nashville, offering an exceptional culinary and entertainment experience and full-service event production.

We are looking for an events professional who can help support a team of 2 or more, loves helping a business grow and most importantly, is fun!   You’ll have the opportunity to assist the Sales Team with daily tasks while contributing to the overall team environment and positively impacting our operations. 

Successful people in this role will thrive in a non-traditional work environment, can easily and successfully transition from one task to another, have a strong work ethic and understand the importance of their contribution to making the team successful.  Reports to the Director of Sales & Events.

Responsibilities:

Tasks include answering phones, giving site visits as needed, mailing sales packages, maintain and reconcile files, putting together client gifts, generating contracts, SEOs, invoices, thank you emails, commission invoices and other sales related documents for sales manager approvalInput event bookings into the reservation and catering sheets along with communicating effectively with all departments once an event has been bookedProspecting potential clientsKeep the Sales office organized.Assist with updating and pulling reports in systems including but not limited to: Tripleseat, Caterease, Clover, TM1, etc.Make menu cards and other tools needed for eventsAttend all necessary meetings/trainingsServe as liaison between Sales management and clients. Onsite contact for events as needed.Responsible for Special Event Order packets for Production meetingResponsible for updating all tentative and prospective eventsResponsible for all deposits, updating corresponding systems, routing to Finance and sending copies to clients

Minimum Position Requirements for candidates:

Minimum 2 years of office administrative duties (hospitality experience a plus)Excellent communication skills including answering phones, responding to emails and voicemails.Strong time management skills are a mustAbility to deal with client requests while maintaining professionalismStrong ability to multitask while maintaining attention to detailDevelop and maintain positive working relationship with all venue departmentsStrong organizational and priority setting skillsExperience in sales tracking software Proficient in all Microsoft Office, Google Docs, Excel and Google SheetsAbility to work in a fast-paced environmentFlexible schedule to include working nights and weekends when neededStrong work ethic to include attendance, quality of work and support of colleagues Any and all aspects of this job can expand at any time so candidate must be moldable and open to change