The purpose of this function is to accurately and efficiently input all new loan, maintenance, and modification data as well as monetary transactions onto the commercial loan system. Accuracy in this function assures the credibility of information on the commercial loan system. In addition, there are two primary File Room functions. The first is to maintain the original document file room, which includes daily filing and scanning of original documents. The second is to accept new collateral and issue Letters of Credit. Other administrative duties such as performing certain audit functions, disaster recovery of loan documents, and ordering department supplies may also be required.

Minimum Qualifications:

• High school diploma/GED required
• College degree or administrative experience required
• Strong PC knowledge specifically Microsoft Word (candidate will be tested). Experience in Access and Excel helpful

Preferred Qualifications:

• Knowledge of filing procedures
• Excellent numeric input and typing skills
• Good oral communication skills
• Ability to work independently with minimal supervision
• Math and/or accounting aptitude
• Knowledge of loan documentation helpful
• Ability to retrieve files weighing approximately 5 to 10 pounds from 7-foot high shelving units. Safety ladder is provided. Bending and stretching is also required.

Principle Activities and Duties:

• Become proficient in commercial loan system functions
• Accurately input new commercial loans, maintenance, and modification data onto the commercial loan system
• Accurately input monetary transactions onto the commercial loan system
• Balance batches prior to nightly processing
• Maintain the original loan document file room including daily filing of original document files, keeping files in good repair, and following up on signed out files
• Scan and index original loan documentation
• Disaster recovery document maintenance
• Verify collateral upon receipt and confirm appropriate authorization prior to issuing Letters of Credit
• Supplies coordinator

All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing, and monitoring the risk they encounter daily as required by Dollar Bank’s risk management program. Compliance with regulatory laws and company procedures is a required component of all position descriptions.