LoGisticstics Assistant (Procurment)

Contract type                                 -

Fixed term

Reporting to                                   -

Logistics Officer  

Staff reporting to this post         -

None 

Locations                                       -

Amman

Shaping a stronger Oxfam for people living in poverty

Team Purpose: To ensure Logistics support services to facilitate effective programme implementation.

Job Purpose: The purpose of this role is to assist in all Procurement process and provide necessary logistics support to deliver an efficient, cost-effective and quality support for Jordan country office.

Key Responsibilities and Accountabilities:

Assist Logistics Officer to manage timely and effective procurement of goods and services for Oxfam office in Zaatari according Oxfam procedures and guidelines. Weekly review all purchase requests in HELIOS systems to make sure all are approved by budget holder and make necessary plan to deliver items on time. Assure end users/stakeholders are familiar with the purchase requisition system and that the guidelines and rules governing these are adhered to and respected by all. Ensure proper Procurement filling systems and paper trail for all procurement. Regular market survey and quotation collections and share information with Sr. Logistics Officer. Constantly monitor and review the procurement system to alert the Logistics Officer and Logistic Manager to procedural issues that may arise.  Report monthly on all purchase and plan to Line Manager. Develop and maintain database for commodity bought with regularly updated price list and disseminate to stakeholder on monthly basis. Ensure availability of all legal required document from all suppliers to whom Oxfam enter into business for goods and services. Prepare payment pack and submit to Finance on time. To perform any other duties as requested by the Line Manager

 

 

 

Technical Skills, Experience & Knowledge

Essential:

2-3 years working experience with procurement and supply chain process with INGO/related sector. Good knowledge on Amman market and experience on supplier mapping. Attention to detail and excellent numeric accuracy. Ability to keep clear and concise records. Proven ability to manage competing tasks and to prioritise and produce high level output consistently. Excellent interpersonal skills and ability to work on own and within multi-cultural teams. Ability/preparedness to quickly learn new systems and software. Ability to plan with good organizational skills, including prioritisation and ability to work under pressure. Initiative and ability to follow up on issues. Good written and spoken English & National language. Computer Skills, MS word and Excel

 

Desirable:

Previous experience with INGO/Humanitarian Organisation

 

Competencies

Description

Decisiveness

We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.

Humility

We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.

Relationship Building

We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation.

Listening

We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear, and consider different preferences.

Mutual Accountability

We can explain our decisions and how we have taken them based on our organizational values.  We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.

Agility, Complexity, and Ambiguity

We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.

Systems Thinking

We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organisational decisions and actions.

Strategic Thinking and Judgment

We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.

Self-Awareness

We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.

Enabling

 

We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job.  We provide freedom; demonstrate belief and trust provide appropriate support. We give more freedom and demonstrate belief and trust, underpinned with appropriate support.

 

This job description is not incorporated into the employment contract. It is intended as a guide and should not be viewed as an inflexible specification as it may vary from time to time in light of strategic developments following discussions with the post holder. The post holder will be expected to work to agreed objectives, which should facilitate the achievements of the key responsibilities in accordance with the Performance Review process

 

 

Disclaimer:

We will be reviewing the applications on a rolling basis. The selection will be determined based on the qualifications listed in the job role and availability. Due to the urgency of this hire, applicants who meets qualifications of the role will be asked on their availability and this may determine moving on to the next steps

 

HOW WE INCORPORATE OUR VALUES, FEMINIST PRINCIPLES AND DECOLONIZATION 

 

For all our Transforming Business Support Human Resources Working Groups and Core Group. 

While this is our current stance, we are committed to continuous learning and improvement. We are dedicated to enhancing our understanding of integrating feminist principles and decolonization into our daily work. As we actively learn, we will update sections in this document to reflect our progress. 

All Oxfam Values, Equality, Solidarity, Courage, Inclusiveness, Empowerment, and Accountability are not just words but the very fabric of how we work. People & HR TBS are key in reflecting changes required in the harmonized procedures. All TBS HR WGs will verify that any update is consistent with our values, feminist principles, and the Oxfam Code of Conduct. When considering decolonial feminist principles in practice, Gender Justice Feminist Futures Strategy might also inspire us in this exercise. 

Equality: “We believe everyone has the right to be treated fairly and to have the same rights and

We believe in treating everyone fairly with equal rights and opportunities. Equity goes further by recognizing diverse circumstances and providing tailored resources to achieve equal outcomes. The principle of equity helps us achieve equality.

Decolonial Feminist Leadership:

We aim to practice leadership that is aware of power dynamics and strives for collective decision-making. This approach empowers others by sharing power and enabling individuals to make decisions.

Accountability: The working groups will enable transparency by clearly documenting all processes, including Terms of Reference (ToRs), work plans, stakeholder feedback, approval processes, and final implementation plans. This ensures that all documentation is accessible to all involved.

Inclusivity: We commit to the principle of "Nothing about Us without Us," ensuring active participation from CCRs and historically marginalized groups. While improving policies, we will balance inclusivity with efficiency to avoid overburdening CCRs. This includes ensuring diverse representation within working groups (e.g., gender, geography, ethnicity) and allowing time for translation and asynchronous participation when needed. All final outputs (e.g., policies, guides) will be made available in the four official languages, with relevant webinars conducted in those languages.

 

We offer:

 

We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits. 

 

From the day you join Oxfam we invite you to stretch and learn in your role. Our wide range of Learning & Development opportunities includes in-house courses, e-learning modules, on-the job learning opportunities, coaching and mentoring, and much more. 

 

You can read more about all Oxfam has to offer here.

 

Flexfam:

 

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. We think this role would work particularly well as a partially home-based role or job share.

 

How to apply:

 

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.