Job Description The New York City Housing Authority (NYCHA) mission is to provide quality housing for New Yorkers that is sustainable, inclusive, and safe, while fostering opportunities for economic mobility. NYCHA is the nation’s largest public housing authority, with an operating budget of $3.3 billion and approximately 10,600 employees who manage and maintain 326 developments that house over 400,000 residents. NYCHA also operates the country’s largest Section 8 program, which provides rental assistance to over 200,000 additional families. NYCHA’s Asset & Capital Management (A&CM) Division integrates and aligns the Authority’s existing development, modernization, and asset management work being carried out by the Capital Programs, Recovery & Resilience and Comprehensive Modernization departments. This includes a $4.5 billion capital program, one of the largest in NY State. The A&CM Division delivers comprehensive repairs to NYCHA buildings and apartments through innovative financing models, strong partnership with residents and other stakeholders, strategic, data-driven portfolio planning, and cost-effective project delivery and management. The Division also positions NYCHA’s housing portfolio for the future by incorporating innovative building materials, construction methods, and technology, improving residents’ quality of life while enhancing building performance and management systems. Strategic Services comprises of five teams who provide key business services and drive operational excellence across A&CM. Core functions of Strategic Services include capital planning and financial administration; supporting business departments to apply best-practice project management and project controls frameworks; provide strategic vendor and contract management services; provide business intelligence and lead business operations services across A&CM. Position Description The Business Operations team of Strategic Services seeks a Logistics Coordinator/Receptionist for its Logistics Unit. Reporting to the Logistics Administrator, the successful candidate will, with some latitude for independent judgement, perform a wide variety of logistical and back-office business operations functions. Duties and responsibilities include, but are not limited to the following: 1. Serve as a primary A&CM Customer Service representative by directing all mailbox service requests to the appropriate Subject Matter Expect. 2. Serve as receptionist for the A&CM LIC location. 3. Generate reports and analyze data as it relates to A&CM Customer Service Mailbox database and the Logistics Database. 4. Provide customer friendly logistical support throughout ACM and various NYCHA departments, including but not limited to, submitting Movaris & Service Now requests, ordering supplies, and relocating staff. 5. Serve as the A&CM Vehicle Fleet Liaison. 6. Will be designated as the Division’s Oracle Creator to create requisitions. 7. Assist in procuring goods and services. 8. Assist in the processing of payments following the creation of a Purchase Order, receipt of goods and/or the fulfillment of services. 9. Assist in the onboarding and offboarding process. 10. Assist in inventory tracking and monitoring. 11. Assist with receiving, distributing, and delivering supplies and equipment. 12. Backup in maintaining and tracking use of the Division’s commercial credit card. 13. Assist internal and external stakeholders respond to FOIL requests. Additional Information 1. Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Principal Administrative Associate to apply. 2. INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR PREFERRED LIST FOR THE SAME TITLE. 3. Employees applying for promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable). NOTES: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, visit the link below: http://www.nyc.gov/html/dcas/downloads/pdf/psb/100\_1.pdf Please read this posting carefully to make certain you meet the qualification requirements before applying to this position. Qualifications 1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or 2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or 3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; 4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.