Posting Detail Information Working TitleLSC Human Resources Coordinator Position LocationFort Collins, CO Work LocationPosition qualifies for hybrid/in-office work Research Professional PositionNo Posting Number202401873AP Position TypeAdmin Professional/ Research Professional Classification TitleProf/Indiv Contrib I Number of Vacancies Work Hours/Week40 Proposed Annual Salary Range$55,000 - $65,000 Salary is commensurate with experience and qualifications. Employee Benefits Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. + Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf) + Explore the additional perks of working at CSU here. + For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) . + Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) ! Desired Start Date01/06/2025 Position End Date (if temporary) To ensure full consideration, applications must be received by 11:59pm (MT) on11/11/2024 Description of Work Unit The mission of the Lory Student Center ( LSC ) is to serve as a student-centered organization at the heart of campus, providing programs and services that create an inclusive community and inspire active, engaged learning. As an auxiliary enterprise within the Division of Student Affairs, the LSC is a comprehensive student union recognized nationally as one of the leading university centers. The LSC annual operating budget is approximately $40 million. Nearly 125 full-time career staff and 650 student and hourly staff serve approximately 24,000 people entering the facility on a daily basis and hosts approximately 13,000 annual events and meetings. Areas within the Lory Student Center include the CSU Bookstore; Campus Activities; Lory Dining Services; Marketing; Operations; Student Leadership, Involvement & Community Engagement (SLiCE); and an extensive array of business and service partners. The Talent Development Team’s purpose is to: support & resource the life cycle of LSC employees. The team members work to discover, dream, design, and deliver Human Resource services for LSC employees. The work of Lory Student Center staff members is guided by and in alignment with CSU’s Principles of Community, the Division of Student Affairs Values, and the Lory Student Center Mission. Department website:lsc.colostate.edu Position Summary The Lory Student Center Human Resources Coordinator is accountable for administering and supporting policies, procedures, and programs that will develop and sustain an inclusive, collaborative, and high-performance workforce. This position will provide HR operational oversight, as well as expertise/guidance with required data management systems at CSU ( TMS , HRIS , Oracle etc.). This position will promote and support a collaborative team environment, informed by the LSC mission, the Division of Student Affairs values as well as the CSU Principles of Community. This position will partner heavily with LSC department Directors to ensure alignment and understanding of the needs of the departments and the HR services required to meet those needs. Comprehensive and consistent leadership of the HR functions is expected to develop and execute personnel strategies in support of the overall strategic mission of the LSC . These functions include organizational and performance management, change management, equal opportunity advocacy and representative, training and development, and employee relations consulting services. The Human Resources Coordinator will provide HR guidance to department leadership and staff. The Human Resources Coordinator is responsible for making decisions, problem solving, and formulating processes for a complex organization. The LSC consists of more than 125 career staff, including Administrative Professionals and State Classified employees, and approximately 650 student hourly employees within eight (8) departments. This position reports to the Human Resources Generalist and provides guidance, supervision, oversight, and management of all HR functions, including all aspects of payroll. The Human Resources Coordinator has an abiding commitment to serving the diverse needs of the University community, the active promotion of an equitable and inclusive environment, and the development and enhancement of collaborative relationships. Required Job Qualifications + Bachelor’s degree in Human Resource Management, Business or Public Administration, Labor Relations or similar fieldORa High School Diploma (or GED ) plus a minimum of four years of broad HR generalist experience with progressive responsibility experience in human resources, labor relations, and/or equal opportunity administration in higher education, government and/or private industry. + Demonstrated verbal and written communication skills and ability to effectively relate complex information to a variety of audiences. + Developed knowledge of MS Office/Office 365 (Outlook, Excel, Teams, Word). + Demonstrated commitment to and support of a diverse and inclusive employment environment. Preferred Job Qualifications + Human Resources or Payroll experience in a higher education environment. + Experience with a variety of different employee classifications (i.e. “at will” employees, State Classified employees, student employees). + Experience working with university policies and procedures. + Proficiency with or demonstrated ability to learn HR technology, specifically PeopleAdmin, Oracle, Workday, or similar systems. + Demonstrated commitment to learning and growth, specifically in the areas of equity, inclusion, and student success. + Professional certification such as SHRM or HRCI Certification. Diversity Statement Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion. Essential Duties Job Duty CategoryLSC HR Payroll Operations Management Duty/Responsibility + Responsible for developing, implementing, and managing efficient and effective payroll processes for payroll in excess of $10m annually. + Contribute to the LSC SHAPE Training & Talent Development program by supporting staff training planning and execution, program attendance, and committee membership to further support the mission and purpose of the LSC + Support LSC colleagues and actively model a collegial work environment by demonstrating diversity, equity, and inclusion. + Manage LSC HR/Payroll process and procedure manual documentation to ensure material is user friendly, accurate and up to date for users. + Provide the hiring forms and instructions for completion to all supervisors of new hourly employees. + Counsel and train area managers on new hire procedures and provide understanding of new hire forms, importance of accurate start date, and I-9 compliance based on University, State and Federal guidelines. + Maintain payroll records based on university policies and requirements, as well as operational needs, ensuring security of records and related information. + Schedule and attend new hire appointments obtaining required documents from new hires, and review for accuracy and completeness. + Input personnel data into Oracle system. Verify I-9 for compliance with University, State, and Federal Guidelines and complete Section 2, Employer Review and Verification, in the Equifax System. Set up personnel folders for Admin Pro, State Classified and Graduate Students. + Approve all employee type new hires in Oracle. Email respective authorities who need to approve any actions that require multiple levels of approvals. + Work with Student Employment to manage any new hire errors, work study issues, start date discrepancies, and approval delays. + Embrace and apply the tenets of a team model with professional and student staff to sustain an inclusive work environment that fosters a culture of belonging in support of multiple and intersecting identities. + Provides efficient and effective communication HR processes, events, projects, changes, etc. + Arrange for delivery of personnel documents to the university HR department. On an on-going basis, invite new hires to complete LSC Orientation. Track attendance in Bridge and send reminders and updates to supervisors. + Assist with supervisor accountability with on/offboarding procedures. + Monitor and inform supervisors of non-student hourly employees when their nine (9) month limitation is up and they are no longer eligible to work. + Counsel and assist international students with the I-9 paperwork and process. Provide guidance during the international student hiring process including information regarding obtaining a social security number, and completion of the W-4 with the guidance of Foreign Tax Services + Serve as a resource on and maintain all aspects of human resource needs for administrative professionals, state classified and hourly employees in the LSC . Design, implement and manage HR/payroll operational procedures to ensure adequate internal controls, quality, efficiency and effectiveness. + Review and approve Oracle Personnel actions, checking for accuracy, completeness and compliance with university provisions and policies. + Serve as the HR Liaison and point of contact for LSC HR matters outside the department. + Represent the LSC in the monthly central HR meetings. + Review salary payroll hours and leave for accuracy and ensure supervisors adhere and approve deadlines. Percentage Of Time70 Job Duty CategoryLSC Human Resources Team Support Duty/Responsibility + Initial point of contact in the Lory Student Center Human Resource office, along with student employees. + Participate in the Human Resources / Talent Development team, contributing ideas and insight into future planning and visioning. + Provide customer service and support for the LSC Business Services Suite. + Instruct and counsel employees and supervisors in the preparation of Workers’ Comp forms. Advise employees of the process of workers’ compensation, and of designated worker’s compensation doctors when medical assistance is needed. + Assist in training new career staff on financial systems and processes. Aid employees in entering timeclock hours and leave time. + Reviews, verifies data, investigates discrepancies, and distributes employment status reports as needed. + Collect, verify and input gratuities from Dining Services and Catering into excel spreadsheets, and submit to HR Payroll. + Sort and file personnel documents in appropriate files. + Provide information for employees needing to update information using the HR System Self-Service function. + Assists in the development, administration, and supports for policies and procedures in alignment with LSC and CSU strategies as well as HR best. Percentage Of Time30 Application Details Special Instructions to Applicants To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references. CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact. References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. Conditions of EmploymentPre-employment Criminal Background Check (required for new hires) Search ContactEsther Kemp, Esther.Kemp@colostate.edu EEO Statement Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu. The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu. The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu. Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) . Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. References Requested References Requested Minimum Requested3 Maximum Requested3 Supplemental Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents + Cover Letter + Resume Optional Documents