JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Key Elements and Essential Functions:
 

Project Administration and Reporting

Handle administrative responsibilities of the project (meeting minutes, agenda, project reports) as requestedManage action agendas and other associated project documentationReview and edit project documentation developed by Project CoordinatorAssist with project close out (close-out report, lessons learned, client reports, project survey)

Update bio when significant new skills are learned or at the end of a project on which you had a role

Accurately assemble and proofread project and proposal documents as submitted to you for administrationCompare vendor/subcontractor invoices to purchase orders or subcontracts  Perform data input into the CAFM system to maintain occupancy information

Move/Project Management

Ensure all project documentation is maintained on client or Relocation Management SharePoint siteReceive and process client requestsParticipate in planning meetings hosted by the client, relocation manager, occupancy planning and other key stakeholders    Initiate meetings to review project schedules with vendors and key stakeholdersAssist with the project plan and budget through collaboration with the relocation manager, facility manager, project manager and construction manager as requiredIncorporate “best practices” into projectsEnsure project processes are managed in accordance with the client’s and JLL’s policies and proceduresAssist in management of vendors and supporting suppliers (technology, telephony, furniture, etc.)Perform data input into the CAFM system to maintain occupancy informationManage work order and small project management, including but not limited to furniture reconfigurations and space enhancementsComply with all JLL policies and procedures, including but not limited to time & expenses, ethics and business practiceParticipate in project close-out activities and documentation (e.g. final punch list status, final seat assignment database, FF&E disposition status, and lessons learned) 

Client Communication and Management

Interact effectively with client, as appropriate.  Communicate issues and concerns requiring resolutions to JLL project leadTake accurate and comprehensive meeting notes and issue in timely mannerWrite clear and concise communication conveying complex messages in a manner easily understood by othersProvide resolution to routine client issuesProject a confident and professional attitude when communicating with clientSpeak in clear and concise manner when responding to client questions and follow-up with precise resolutions when reached by team leadDemonstrate good listening techniquesDemonstrate consistent focus toward client satisfaction

Additional Relocation Management Expertise

Manage successfully small (100 people or less) relocationsAssist Relocation Manager in large relocations Receive and process client relocation requestsInitiate meetings to review relocation schedules with move vendors and key stakeholders  Assist with the relocation project plan and budget through collaboration with the relocation manager, facility manager, project manager and construction manager as requiredManage the post-move help desk, update the post-move database and manage the status of punch list items to resolutionReceive and process client move requestsCreate and distribute move communications/move packets and labels to clients   Perform pre-move and move day duties to include but not limited to: Pre and post-move inventory/check-out/check-ins, furniture inventory, hanging move signage and supervising moversAssist in entering and processing information during post-move help desk  Ensure all move management activities and processes are performed in a manner consistent with documented processes including client's and JLL's policies and procedures  Coordinate scheduled move activity with property management, facilities management, all parties involved in moves, etc. Coordinate work order and small project execution with installers/trades, including but not limited to furniture reconfigurations and space enhancements                                                                                                                                                                                                                                                                       

Education/training

Minimum - 1-3 years practical experiencePreferredBachelor’s degree from an accredited institution, preferred in Accounting, Business, Architecture, Engineering, Interior Design, or Construction Management strongly preferred.2 years as facility coordinator, move coordinator, or similar/related experience in a Corporate Real Estate environment

Estimated total compensation for this position:

69,000.00 – 73,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –New York, NY

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.