JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Pay: $60000 - $75000 / year (paid hourly)

Schedule: M-F; 9a - 5p (OT required for moves approximately 2x / month; typically Friday evenings, occasionally weekends)
Locations: 770 Broadway, Hudson Yards, Farley Building | NYC

The Move Coordinator is responsible for the outcome of the move processes, customer satisfaction, move communication, as well as transparency and reconciliation of costs associated with all move-related activities. Responsibilities of this role include but are not limited to, coordination and execution of small and large office moves and changes. This role requires physical labor; being able to lift up to 50lbs, being on your feet for long periods of time during moves/projects and handling a variety of different items (delicate, high priced, personal, etc). The candidate will also be responsible for the upkeep of storage locations, team inventory and updating databases. The Move Coordinator may also be responsible to manage the client locker program. This role has an expectation of 5 days onsite with overtime and weekend work when required.

Primary Duties/Responsibilities

Daily Activities

Work with key stakeholders to understand the scope of the projects

Update trackers and other folders/documents as needed

Vendor engagement and management

Handle all personal items related to employees who have left the company, employees who have transfers to another site or to remote working.

Potential for travel to East sites (dependent upon project needs)

Involves movement between departments, floors, and properties

Space audits and reconciliations

Storage audits, and management

Work a minimum of 40 hours per week; overtime related to projects

Create, respond and manage internal client tickets

Oversee client locker program

Move Activities

Personally execute moves of up to 20 users 

Coordinate freight and access for vendors 

Execute check-outs, check-ins, assist with managing all locations, ensure the accuracy of the physical and digital space plans

Mandatory to be onsite with vendor during the move.

Ensure move data is accurate; compile and scrub

Work within the move management platform

Deliver boxes, move labels, post pin ups, & deliver move instructions.

Provide feedback to vendors and cross-functional teams

Coordinate project needs

Submit and/or monitor service tickets for furniture pieces (desks, chairs, pedestals, keys).

Working alongside and coordinating with other workstreams and project leads to complete scope of work.

Reading and understanding floorplans, schematics, workflow schedules and other project related documents.

Post Move Follow Up

Provide welcome communications with information on new location and site services.

Investigate and resolve any issues related to lost or misplaced items

Schedule vendor for scrap pick up, recycle or reuse excess furniture, and remove chairs

Coordinate pick up of crates and/or boxes.

Review seat assignments for accurate reporting

Other projects, special assignments, and administrative duties as assigned

 

Experience & Key Competencies:

Experience

At least 2 years experience in a corporate environment preferred, college experience a plus

Experience leading meetings and speaking in front of large groups

Must have familiarity with Microsoft suites and Google suites

Familiarity with architectural drawings and furniture are a plus

Experience working within a space and move management platform/tool

Experience working in a fast paced environment and display the comfortability to pivot when needed.

Skills

Proficiency in a range of information technology tools and platforms.

Strong analytical, organizational, and presentation skills.

Excellent written and verbal skills

Flexibility with work hours and travel as needed

Ability to multitask

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities and requirements. 

Estimated total compensation for this position:

60,000.00 – 75,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –New York, NY

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.