JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.  Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Project Coordinator (PC) is responsible for all financial transactions for a wide variety of project types and must be organized, flexible and adept at multi-tasking.  They are generally required to perform a wide variety of tasks daily, sometimes even simultaneously.  They directly execute the financial aspects of assigned real estate projects throughout the project’s lifecycle from initiation to close out.  The Project Coordinator is also responsible for various activities including but not limited to, process improvement, financial documents, communications (verbal & written) and template management.

CLIENT EXPECTATION

To provide world class program delivery in line with the clients culture that is focused on their employees as customers.

JOB OVERVIEW

Reporting to the Senior Program Delivery Manager, the Program Coordinator works closely with 3rd party vendors, internal vendors, and key client stakeholders to support excellent program delivery in a fast paced and demanding corporate environment.

EXPERIENCE SKILLS

Demonstrate proficiency or strong familiarity in the use and applications of:Microsoft Office SuiteExcel experience in data collection, and graph creationWork Order Management SystemsVideo Conferencing Systems (Zoom, Teams, Google Meet, etc.)Smartsheet including creation of dashboardsSlack and other instant messaging softwareStrong ability to multi-taskAbility to Interpret instructions in written, oral, diagrammatic or schedule form(s)Possess excellent grammar and proofreading abilitiesComply with all JLL policies and procedures, including but not limited to ethics, and business practices

ROLES AND RESPONSIBILITIES

Support programs by keeping records, white papers, and other program initiative files organized and readily availableAttend meetings, take notes, and send meeting minutesTrack and set priorities and follow up on action items to ensure timely submission and organization of action items in order to meet deadlinesManages 3rd party vendor performance to ensure they are meeting contract goals, KPI’s and SLAsManage monthly work orders, including meeting SLA timeframes for invoice submission, and approvalsCreates and updates monthly presentations highlighting key program notes, and shows SLA performance graphs/charts that are submitted to key stakeholdersPrepare monthly projects updatesReview budget documents prior to submission for accuracy and completenessApply principles of rational systems and deal with a variety of concrete variables in situations where only limited standardization existsPerform basic business math such as compute discount, interest, percentage and profit/lossEffectively communicates both written and verballyThe ideal candidate will have an excitement for helping customers, has a ‘get to yes’ attitude, and proactively builds and maintains strategic relationships with their customers and colleagues

REQUIREMENTS | QUALIFICATIONS

Must be able to fluently read, write, and speak in English2+ years’ experience in project/program coordinator or executive assistant type of role2+ years’ experience in facilities management is a plusHigh level of accuracy and attention to details and question things when appropriateExcellent interpersonal and communication skills with a customer-service oriented personality across many levels of leadership and audiencesAbility to work independently, and at times in ambiguous circumstancesHigh ability to be resourceful, proactive, and create well rounded recommendationsExcellent organizational and follow through competences

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

About JLL –

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for

Location:

On-site –Belen, CRI

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.