Maine State Archivist Augusta , Maine , United States | Maine State Archives | Full-time Apply by: March 7, 2025 Apply with Linkedin Apply Position: Maine State Archivist Department:Maine State Archives Schedule:Monday- Friday, occasional evening or weekends Job Class: Appointed position Salary: $85,000 - $100,000 Annually Closing Date : March 7, 2025 Join Our Team at the Department of the Secretary of State At the Department of the Secretary of State, we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer great benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens. Are you ready to make a difference? We are looking for dedicated and collaborative individuals who thrive in a dynamic, growth-focused environment. If you are passionate about making a difference, driving success, and being part of a positive team culture, we want you on our team. About the Position: The Maine Department of the Secretary of State is seeking applicants for the appointed position of State Archivist. This is a 6-year appointment, subject to legislative confirmation. The State Archivist serves as the official custodian of Maine's archival resources, overseeing the creation, use, maintenance, retention, preservation, and disposal of agency records. The State Archivist works closely with the Secretary of State and other key stakeholders to ensure the accessibility and preservation of Maine’s historical documents. Applicants interested in this unique opportunity are encouraged to apply. Please submit your resume and cover letter detailing your experience, qualifications, and vision for the future of Maine’s State Archives. What We’re Looking For: + Innovative Thinking : Proven ability to implement new programs, streamline processes, and bring forward-thinking solutions to complex challenges. + Team Collaboration : A leader who builds strong, collaborative relationships across teams and creates an environment where employees feel valued and empowered to contribute to shared goals. + Communication Skills : Exceptional verbal and written communication skills, with the ability to clearly convey complex information to both internal teams and external stakeholders. + Leadership Excellence : Experience leading teams with a strong track record of driving positive change and developing talent. + Positive Workplace Culture : Commitment to creating a workplace environment where respect, transparency, and mutual support are central to the team’s success. + Adaptability and Resilience : Ability to respond to changing priorities with agility, making decisions that maintain service excellence and operational integrity. Key Competencies We Value: + Emotional Intelligence: A strong ability to connect with others, building trust and fostering collaboration across all levels of the organization. + Problem Solving and Innovation: Comfort with navigating complex problems and leading teams to create practical, innovative solutions. + Conflict Resolution & Feedback: Skilled in guiding teams through challenges and offering constructive, actionable feedback. + Time Management: Expertise in balancing multiple projects and responsibilities effectively while maintaining high standards. + Continuous Improvement: A mindset focused on continuous learning, both for yourself and your team, to drive positive changes across the Bureau. Key Responsibilities: + Custodianship and Management: Oversee and manage the archival resources of the State, ensuring the preservation of documents of permanent value, including digital records. Establish policies for the maintenance, retention, and disposal of records in compliance with legal requirements. + Digital Record Preservation: Lead efforts to support the transition of state records to digital formats, ensuring their long-term preservation, access, and security for the people of Maine. + Public Engagement: Develop initiatives to engage the public and educate residents on the importance of archival records. Collaborate with community partners and state agencies to highlight Maine's rich history through accessible archival materials. + Collaborative Leadership: Work with multiple state agencies, local governments, and community partners to create efficient and effective records management systems. Foster a collaborative environment to improve the use of records across various departments. + Visionary Planning: Contribute to the development of long-term strategies for the future of the State Archives, ensuring that Maine’s archival resources continue to be valuable for research, study, and public use. + Historical Documentation: Ensure the preservation of historically significant documents that reflect the state’s heritage, providing a valuable resource for future generations. Minimum qualifications: + Strong experience in archives, library, or museum management. + Expertise in digital records management, including knowledge of current technology and best practices in digital preservation. + Proven ability to engage with the public and foster an understanding of Maine’s history through archival resources. + Leadership experience and a demonstrated ability to collaborate effectively with government agencies, community organizations, and stakeholders. + Strong organizational skills and the ability to develop and execute plans for long-term archival preservation. + A passion for history and a commitment to preserving Maine’s historical records for future generations. Applicants must be authorized to work in the United States. Please note that this position is not eligible for visa sponsorship or STEM OPT extensions, and successful candidates will be required to complete an I-9 form upon hire. Why Join Our Team? No matter where you work across Maine state government, you’ll be part of a workforce that embodies our state motto—"Dirigo" or "I lead"—providing essential services to Mainers every day. We believe in supporting our workforce's health and well-being with a valuable total compensation package, including: + Work-Life Fit: Take time for yourself with 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. + Health Insurance Coverage: The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find premium costs for you and your family, including the percentage of dependent coverage paid by the State. + Dental Insurance: The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value). + Retirement Plan: This position is an appointed position. Incumbent will have an option for which plan to choose: + Join Maine Public Employees Retirement System (MainePERS). The State contributes the equivalent of 18.09% or 13.29% of the employee's pay depending on chosen plan. + Join the federal Social Security system and receive a 5% salary premium. + Join one of the state's deferred compensation plans (employee must contribute at least 7.5% of salary. Contact information: Questions about this position should be directed to Kate McBrien atKatherine.mcbrien@maine.gov Application Instructions: Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such. If you require a paper application, please download and print one HERE (https://www.maine.gov/bhr/state-jobs/application-process) or contact our office at 207-441-4512 . Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Secretary of State Office of Human Resources, 29 State House Station, Augusta, ME 04330 or faxed to 207-624-9313 . Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date. State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time. There's a job, and then there’s purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in different ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation, or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step and want to feel good about what you do, we’d love to hear from you. Please note that reasonable accommodations are provided to qualified individuals with disabilities upon request. Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.