Job Description

The Maintenance Administrative Assistant will report to the Garage Manager and work closely with the Maintenance Supervisors, HR, and Union Stewards and Representatives.

Key Responsibilities:

Greet visitors and escort them to the proper area Manage communication to include phone calls and emails by directing them to the proper personnel Maintain up to date employee board with posters and communications Maintain and order office supplies Receive invoices and review for accuracy Maintain employee files in a confidential manner Facilitate the union employee shift bid and bank vacation bid Keep vacation calendar updated for all employees Maintain payroll records utilizing the ADP portal Update ADP portal with LOA, Vacation, and Worker Compensation information Work with HR and recruiting to assist with onboarding new employees Work closely with the GM to identify potential employee candidates and schedule interviews per the GM’s instructions Maintain the Confidential Drug and Alcohol roster by promptly scheduling employees with CONCENTRA when they are chosen for Drug and Alcohol screening Work with GB (Gallagher Bassett) for reporting and filing reports of employee injuries and incidents Work with Supervisors on all employee relations Properly and promptly record all attendance infractions and maintain the attendance tracker OSHA 300 Injury Report Schedule appointments for applicants in eArcru to fill open positions Perform all other duties as assigned.

Required qualifications, capabilities, and skills:

High school diploma or GED At least 3 years of office administrative experience Strong written and verbal communication skills Strong interpersonal skills: the ability to effectively interact with various styles and levels of management. Strong knowledge of Microsoft Office, Word, Excel, and Power Point Must be able to meet deadlines and multi-task