**All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).** **Working Title:** Management Analyst 2 - Facilities Operations Analyst **Institution:** Century College **Classification Title:** Management Analyst 2 **Bargaining Unit / Union:** 214: Minnesota Association of Professional Employees **City:** White Bear Lake **FLSA:** Non Job Exempt **Full Time / Part Time:** Full time **Employment Condition:** Classified - Unlimited **Salary Range:** $25.29 - $36.71 **Job Description** The Facilities Operations Analyst provides high-level executive administrative management and advanced professional organization to ensure efficient and effective operations for the Facilities Management Department. This position works closely with the Director of Facilities to analyze, develop, improve and implement operational systems and workflows, facilities policies, and manage administrative functions of the department such as budgeting, project accounting and work orders with the goal of optimizing efficiency, cutting costs, and promoting sustainable operations. This position acts as subject matter expert to provide evaluation, coordination and methodology for the organizational management of the operations, projects and recordkeeping. **Position Responsibilities** + Coordinate and manage key processes and organizational duties for the financial and project operations of the Facilities Department. This includes, but is not limited to: + Initiate purchase orders, requisitions, contracts and documentation for both operations and projects. Receive and verify invoices for payment approval. + Analyze and prepare contracts for professional services, construction, and facility services. + Create and administer RFP’s (Request for Proposals) and contracts as required by law and Minnesota State policy. + Ensure contractors and vendors submit required insurance, payroll, performance bonds, and other contract specific documents required by each contract. + Analyze contract expenditures and resolve discrepancies. + Collect, analyze, develop and provide data, reports and policies to optimize departmental operations including managing all records and data for the Facilities Department. This includes, but is not limited to: + Evaluates the Facilities Management division's operational systems, procedures, and workflows to identify areas for improvement, to optimize efficiency, cut costs and waste, while also minimizing the environmental impact. + Develop and analyze records for work schedules, overtime hours, sick leave usage, vacation usage, training hours, B3 utility benchmarking, VFA, and FCI building audits. + Create and manage an electronic recordkeeping system of all related administrative documents so that accumulated data and other materials are filed systematically and can be easily retrieved. **Minimum Qualifications** + Three (3) years providing executive level administrative, data management analysis, or related duties + Demonstrated experience in streamlining work procedures, analyzing project management processes for efficiency, and continually identifying and improving systems. + Demonstrated skill in developing, implementing, and revising administrative and program policies, procedures and service standards. + Ability to provide consistent customer service to identify needs, meet quality standards, evaluate satisfaction, and gather information tactfully while sometimes navigating difficult situations. + Demonstrated advanced ability to use standardized office software to facilitate functions of the job including Microsoft Excel analysis, Word and PowerPoint, Outlook advanced skill collecting, organizing, analyzing, and summarizing data including the ability to work with complex data sets, maintain data quality and engage in validation exercises. + Strong written and oral communications skills, including the ability to present issues clearly and concisely to a wide variety of audiences. + Experience with budget development, business acumen and strong organization and problem-solving skills. _*Testing will be done for Microsoft Excel to ascertain the level of competency._ **Preferred Qualification** + Two-year degree. + More than three years of experience in a related field. + Related analytical certificates for demonstration of skill. + Progressive experience providing executive level administrative support, data management or related field aligned to this position. + Experience working within Minnesota State or working with higher education data. + Experience organizing, conducting, and participating in meetings with administrators, faculty, staff, students, and community stakeholders to accomplish assigned tasks. + Working knowledge of campus facilities structure, design and construction project management, vendor agreements and payment processes, and government funding. **Other Requirements** To facilitate proper crediting, please ensure that your resume clearly describes your experience in areas listed and indicates the beginning and ending month and year for each job held. This position requires successful completion of employment references and a driver’s license background check. **Work Shift (Hours / Days of work)** Monday – Friday 8:00am – 4:30pm **Telework (Yes/No)** Yes - _*Century currently operates in a hybrid work environment. The hiring manager will provide guidance to the type of work environment at/following the interview process._ **Application Procedure** **Internal Applicants - It is very important that current Minnesota State employees follow this process.** All current Century College and Minnesota State employees will need to log into Workday to apply for the position via the Jobs Hub. The Jobs Hub can be found under the Menu, in the upper left-hand corner of Workday, under the Apps, and then Jobs Hub. Employees may also search for “Browse Jobs – Employees” in Workday via the search bar at the top to view open positions. **External Applicants** Applicants not currently employed by Minnesota State can access the career site to search and apply for jobs, and to check the status of applications. Those applying for a position will be prompted to create a profile in Workday. This does include other state of Minnesota employees who work for agencies other than Minnesota State. Please upload the following documents to your application. + Cover letter/letter of interest. + Current resume. **These documents should be word documents or PDF (no jpeg) and are required for your application to be considered complete so not attaching all the required documentation will not allow you to move forward in the process.** **The system will not prompt you to upload each individual document. You will upload all documents in the same area.** Candidates having issues with job applications _(i.e. unable to apply)_ or needing accommodations can email: careers@minnstate.edu . Inquiries about application status should be directed to jobs@century.edu **About** Century College is a 2-year community and technical college in White Bear Lake, Minnesota. As one of the largest two-year colleges in Minnesota, we serve over 16,500 credit and non-credit students every year. We offer degrees, diplomas, certificates, and courses (https://www.century.edu/academics/programs-degrees) in general education and transfer, business, human services, health sciences, technology, engineering, applied design, industrial, and non-credit workforce training (https://www.century.edu/continuing-education) . With various student support (https://www.century.edu/support-services) and student life (https://www.century.edu/campus-life) opportunities, including athletics, student clubs and organizations, campus theatre, Multicultural Center, LGBTQ Center, Veterans Center, and much more, Century College provides a welcoming and vibrant campus community. As a “community” college, we care about our locality. We are engaged, connected, and a resource within our local communities, including K-12 and workforce/industry partners. Century College. Discover What’s Next! **To learn more about Century College or Minnesota State, visit** **https://www.century.edu/** **or** **www.minnstate.edu** **For questions, please contact Century College Human Resources at** **jobs@century.edu** Notice of Annual Security Report Availability: Century College is committed to assisting all members of our community in providing for their own safety and security. The Annual Security Report is available on the Century College Department of Public Safety website at https://www.century.edu/home/public-safety If you would like to receive a paper copy of the Annual Security Report which contains this information, you can contact the Century College Department of Public Safety on East Campus room E1411 or by calling 651-444-2910. Link to Century College’s Non-Discrimination Statement https://www.century.edu/about/non-discrimination-statement **Benefits Information:** At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously. **Desired Start Date:** 04-09-2025 **Position End Date:** **Open Date:** 02-26-2025 **Close Date:** 03-13-2025 **Posting Contact Name:** Kim Claggett **Posting Contact Email:** cf9684me@minnstate.edu