Join us now at Siemens Healthineers as a Management and Team Assistant for our Diagnostic Imaging team based in Malvern, Pennsylvania, USA.
As the Management and Team Assistant, you will be responsible for the following:Provide administrative support to multiple business line Vice Presidents and their teamsSchedule complex meetings ensuring calendar optimization for business line Vice Presidents, demonstrating flexibility and problem-solving abilitiesCoordinate travel arrangements (domestic and international) for business line Vice Presidents and reconcile expense reports in a timely manner Liaise with Vice Presidents to handle requests and approvalsCoordinate and attends large team meetings, provide logistical on-site support, agenda preparation, in conjunction with Exhibits & Events team memberReserve conference rooms, audio/video, arrange catering, and other essential services as needed for meetings and conferencesMonitor all information flow, including maintaining files and shared drives for efficiency and coordination of dataCreate supply orders, purchase orders, and vendor payments Prepare professional business communication documents including memos, letters and emailsPrepare Unrestricted reports by gathering and summarizing data; prioritize issues for legal team actionsParticipate as needed in special department projects and eventsThis position may suit you best if you are familiar with what is below, and would like to do develop your career with Healthineers.
Demonstrated ability to work as part of an administrative assistant team – collaborating and partnering with peers and providing benchmark customer support to broad teamsStrong verbal and written communications skillsProven ability to appropriately prioritize competing projects and customer requestsMinimum of 8 years of successful experience in Executive support capacitySoftware proficiency with at least 3 years of experience in Microsoft Office SuiteStrong time management and organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detailExceptional interpersonal skills and the ability to build relationships with cross department and functional stakeholdersStrong problem solving and planning skills Ability to work flexible hours and travel as needed for off-site team meetings (averaging 1-2 times quarterly) Required skills to have for the success of this role:
High School Diploma or equivalent required1-2 years of vocation/technical training or an Associate degree may be requiredSpecialized skill training/certification may be requiredAt Siemens Healthineers, we value those who dedicate their energy and passion to a greater cause. Our people make us unique as an employer in the med-tech industry. What unites and motivates our global team is the inspiration of our common purpose: To innovate for healthcare, building on our remarkable legacy of pioneering ideas that translate into even better healthcare products and services. We recognize that taking ownership of our work allows both us and the company to grow. We offer you a flexible and dynamic environment and the space to move beyond your comfort zone to grow both personally and professionally.
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If you want to join us in transforming the way healthcare is delivered, visit our career site at https://usa.healthcare.siemens.com/careers.
If you wish to find out more about the specific before applying, please visit: https://usa.healthcare.siemens.com/about.
As an equal-opportunity employer we are happy to consider applications from individuals with disabilities.
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