Summary The Lease Coordinator position is organizationally aligned within the Facility Master Planning under the Engineering Section of the Facility Management Service at the Jesse Brown VA Medical Center, Chicago, IL. This position provides daily oversight and enforcement of the lessor's performance in meeting the terms and conditions of the lease, for Jesse Brown VA Hospital campus and its Community Based Outpatient Clinics (CBOCs) and leases. Responsibilities Major Duties: Provides short term planning, technical expertise, and implementation of building management though complex lease agreements. Coordinate procedures and methods relating to the space/building equipment maintenance including repair and replacement, building repairs and alterations, space requirements, energy utilization, safety and environmental issues, concessions, and telecommunication alterations in direct support of community-based outpatient clinics (CBOC) and other JBVAMC leased spaces. Analyzes and evaluates agency functions and activates to independently determine appropriate changes or actions required and ensures the government receives the full contractual benefits under the terms of the lease. Apply analytical and evaluative methods and techniques in review of leases and guarantee reports and transactions meet lease guidelines and financial objectives. Serves as the primary point of contact with staff in JBVAMC leased buildings regarding building management, maintenance, and repairs. Coordinates and facilitates Lessor's maintenance and repair activities to include, providing access to VA areas, coordination with on-site VA staff members. Interacts extensively with staff on a reoccurring basis to assess the facility and service needs. Independently investigate complaints received from a variety of sources to determine responsibilities of the parties by the thorough knowledge of contracted terms and interpretation of lease provisions to execute the best course of resolution. Serves as Contracting Officer's Representative (COR), provides contract administration and lease management services. Preform scheduling, layout of operations, inspection and surveillance of materials, methods and equipment used in construction. Conducts periodic project review and analysis briefings to compare progress with objectives and established milestones. Identifies areas where slippage is occurring, determines and executes required corrective action to bring project in line with established schedules. Responds to all requests for repairs, changes to existing conditions and issues that arise for leased occupied space in a timely manner. Obtains a full understanding of all issues that are involved with remediating the current issue being raised. Provides solutions for resolving the issue at hand. Determines the proper path to proceed with resolving the issue. Ability to create and utilize Excel Spreadsheet and Power Point Occasional lease site visits. Work Schedule: Monday - Friday 8:00 AM to 4:30 PM Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Management & Program Analyst/PD24120A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, facility applicants must meet all requirements within 30 days of the closing date of this announcement, 11/04/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience GS-11: At least one (1) year of specialized experience equivalent to the next lower grade (GS-9) level? Specialized experience is defined as experience that equipped you with the particular knowledge, skills and abilities to successfully perform the duties of the Management and Program Analyst (Leasing Coordinator) position and that is typically in or related to the work of the position to be filled. Specialized experience for this position consists of: Experience in positions that required knowledge of analytical and evaluative methods and techniques in review of leases and guarantee reports and transactions meet lease guidelines and financial objectives. Knowledge and skill of contracted terms and interpretation of lease provisions to execute the best course of resolution. Knowledge of the project management life cycle process, federal laws and regulations relating to leasing, property management and sharing agreement procedures. Skill in preparing briefing texts and materials sufficient to conduct and present briefings to all levels of leadership, and other federal, state, and local agency officials. Ability to read and interpret technical, legal, and engineering documents, maps, and architectural plans, investigate and report on land and real property, exercise sound judgement, evaluate land values, draw sound and logical conclusions from facts, obtain comprehensive facts. --OR-- Substitution of Education for Experience GS-11: Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree, obtained in an accredited college or university, or LL.M., if related to the Project Manager position, may be substituted for specialized experience to qualify for this grade 11 position. Ph.D. or equivalent doctoral degree must demonstrate the knowledge, skills, and abilities necessary to do the work of the position. NOTE: Transcripts Required. --OR-- Combination Education and Experience GS-11: A Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related to the Project Manager position, obtained in an accredited college or university which may be substituted for specialized experience to qualify for this GS 11 position if such education demonstrates the knowledge, skills and abilities necessary to do the work of the position. NOTE: Transcripts Required. You will be rated on the following Competencies for this position: Administration and Management Leadership Planning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is a combination of sedentary and requiring physical effort and exertion such as e.g., walking, standing, carrying light items such as manuals or briefcases, or driving or traveling by motor vehicle. Long periods of standing, bending, and stooping is also required to observe and study work operations in project construction areas/sites, confined spaces, mechanical equipment rooms, and other spaces that are noisy, dirty, and close quarters, and lifting of light or moderate heavy items weighing less than 50 pounds. Work Environment: The work area is adequately lighted, heated, and ventilated typical of such places as offices, training rooms, and libraries. The work environment also involves everyday risks or discomforts that require normal safety precautions. There are regular and reoccurring visits to the project construction sites, mechanical equipment rooms, confined spaces, and other spaces that are noisy, dusty, where strong orders exist, dirty and close quarters which may involve moderate risks or discomforts. Personal protective equipment (PPE) is required in many of these spaces and required to be worn to ensure safety. There will be occasional exposure to moderate risks or discomforts in storage areas, mechanical equipment rooms, boiler plants and steam tunnels, outdoor conditions involving exposure to cold/hot weather, rain, and wind. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.