Summary This position serves as the Staff Assistant to the Deputy Associate Director for Nursing and Patient Care Services, providing administrative and analytical support. This position reports to the Deputy Associate Director for Nursing and Patient Care Services. Responsibilities Major duties for this position may include (but are not limited to): Assists senior management in planning, organizing, evaluating, advising, and coordinating administrative activities. Advises top management on matters impacted by programmatic/policy changes. Advises and formulates policies and procedures, adapting existing policies and procedures and/or formulating new policies and procedures. Assists with resource allocation decisions to include FTE ceiling, salary budget, supply budget, equipment budget, space utilization, maintenance contracts, etc. Perofrms in-depth, rigorous analysis of budget requests by employing techniques such as cost-benefit analysis, program trade-offs, and exploration of alternative methods of funding to insure that program objectives are met. Makes recommendations to top management based on data analysis and findings. Assists senior management in preparation of a variety of daily, weekly, monthly, and annual reports. Regularly prepares Issue Briefs which are designed to inform the VISN and VACO of significant issues/events. Participates and represents senior management on Medical Center committees and workgroups and in meetings that support the hospital mission. Carries out a variety of special assignments that are diverse issues and frequently have short deadlines. Develops major organizational proposals that involve extensive analysis prior to recommending significant changes inworkforce distribution, positions, and/or functional responsibility. Analyzes management techniques, processes, and styles for improving organizational effectiveness. Analyzes individual programs, functions, and organizations at the local and when requested, VISN level to determine whether management systems ain current use efficiently accomplish objectives and whether they provide controls necessary for sound management. Assists the executive management Team and Office of Quality Management (QM) in reviewing and defining performance expectations and accomplishments to ensure adherence to VA and non-VA requirements. Ensures documentation and follow-up of continuous improvement efforts. Coordinates with QM and performs work related to developing and monitoring quality programs, plans, procedures, and methodologies, and/or analyzing quality initiatives and processes. He/she analyzes a wide range of processes with long-term goals and results, making use of basic and advanced quality tools to accomplish anlysis. Trains and uses facilitation skills to perform quality tools and techniques. Provides guidance and facilitation skills to quality action teams and to managers. Performs other related duties as assigned. Work Schedule: Full-Time, Monday-Friday, 7:30 AM - 4:00 PM EST Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Management & Program Analyst - Temporary Promotion/Detail NTE 120 Days/PD081530 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/24/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Possess knowledge of the mission, goals, organization, and programs of VA healthcare services and delivery systems. Experience developing, implementing and assessing financial and workload information for a complex hospital system. Experience utilizing knowledge of healthcare policy and administration to generate and apply new concepts in planning, conducting and evaluating short and long-range studies. Experience participating in and managing projects aimed at process improvement. Experience utilizing a wide range of qualitative and quantitative program evaluative methods for conducting cost benefit and make/buy analyses. Experience negotiating with top management and VAMC service chiefs to accept and implement recommendations derived from analysis and evaluation of data. Experience communicating in writing, orally, and via presentation tools at an executive level. You will be rated on the following Competencies for this position: Administration and Management Analytical Reasoning Financial Management Manages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.