Position Information Functional TitleManagement Support Specialist - Human Resources Recruitment Category TypeStandard Functional CategoryHR/EEO GradeGS.11 FLSA StatusExempt Requisition Number25-0031 Number of Vacancies1 Job LevelStaff Job CodeN/A Job Description Summary Organization NameHuman Resources Office Reports toChief Human Resources Officer Full or Part TimeFull Time If Part Time how many hours per week Regular or TemporaryRegular Position End Date (if temporary) Work Schedule M-F 8:00 am – 5:00 PM Position LocationLaurel Position Summary Information General Summary TheHR Management Support Specialistprovides professional administrative support to the Chief HR Officer. May also provide administrative support to HR Managers, as needed. Essential Functions · Performs detailed fact gathering, data compilation, and report writing on budgets, organizations, personnel staffing, operations, and administrative systems · Studies management methods in order to improve workflow, simplify reporting procedures, or implement cost reductions · Analyzes operating practices, such as record keeping systems, forms control, office layout, suggestion systems, personnel requirements, and performance standards to create new systems or revise established procedures · Coordinates collection and preparation of operating reports, such as time and attendance records, terminations, new hires, transfers, budget expenditures, and statistical records of performance data · Prepares and presents reports including conclusions and recommendations for solution of administrative problems or procedures · Receives requests and complaints from the public concerning administrative actions of the Commission, channels the requests to appropriate officials, follows up on the corrective actions, and sees that replies to the inquiries are given · Prepares, monitors and controls annual budget submissions and provides up-to-date status reports on expenditures, projects and related items · Issues and interprets operating policies · Represents CHRO at meetings s/he is unable to attend · Reviews memoranda, reports and similar material for the purpose of summarizing and making recommendations concerning same · Coordinates the schedules of several professional/management individuals and arranges for meetings with outside parties Other Functions Performs other related duties, as required. Work Environment And Physical Demands Business casual office setting Required Knowledge, Skills, And Abilities · Thorough knowledge of the principles and methods of public administration · Thorough knowledge of the principles and practices of budgetary preparation and control · Thorough knowledge of the principles and methods of data gathering and compilation · Ability to write clear concise reports, memoranda, directives and letters · Ability to develop comprehensive plans from general supervision and with only general direction; · Ability to plan, assign and supervise the work of others · Ability to meet the public and discuss problems and complaints tactfully, courteously and effectively · Ability to establish and maintain effective working relationships with internal and external contacts Minimum Education, Experience Requirements · Bachelor’s degree and 3+ years professional or supervisory experience in public administration or business management OR · High school diploma (or equivalent) and 7+ years professional or supervisory experience in public administration or business management. Additional Requirements Proficient in the use of MS Office Suite applications Preferences + Previous work experience in human resources or utility preferred + Previous experience as an executive assistant is ideal + Advanced proficiency with MS Office Suite applications, including Visio and Microsoft Project + Experience with tracking projects Salary$71,335 - $121,269 Posting Detail Information EEO Statement AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER It is the policy of the Commission to select new employees and to promote current employees without regard to race, sexual orientation, sex, religion, national origin, marital status, or handicap. The Commission does not discriminate against qualified individuals with a disability and will make reasonable accommodation for any disability that does not result in undue hardship for the Commission. Close Date01/16/2025 Open Until FilledNo Special Instructions to Applicants Additional Information All applicants selected will be subject to drug screening and a background check/verification. Applicants may be required to complete skills testing for MS Office Suite applications Supplemental Questions Required fields are indicated with an asterisk (*). + * Will you, now or in the future, require sponsorship for employment visa status? + Yes + No + Are you an eligible veteran of any branch of the armed forces who has received an honorable discharge or Certificate of Satisfactory Completion of Military Service, the spouse of an eligible veteran who has a service-connected disability or the surviving spouse of a deceased eligible veteran? + Yes + No Applicant Documents Required Documents + Resume Optional Documents + Cover Letter/Letter of Application