Manager, Business/University College for Academic Success
University of Rhode Island
Posting Details Position Information Posting Number SF01938 Job Title Manager, Business/University College for Academic Success Position Number 108618 FTE 1.00 FLSA Exempt Position Type Professional Staff Union PSA/NEA - Professional Staff Assoc Pay Grade Level Grade Level: 12 Pay Grade Range Anticipated Hiring Salary Range: $65,980 - $73,000 Status Calendar Year, Full-time, Permanent Department Information Department University College for Academic Success Contact(s) Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)
Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded No Extension Contingency Notes Job Description Summary The search will remain open until the position has been filled. First consideration will be given to applications received by February 3, 2025. Applications received after February 3, 2025 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
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About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston and New York City.
BASIC FUNCTION:
Responsible for all business functions of the University College for Academic Success (UCAS). Plan and direct fiscal functions. Serve as a member of the College’s leadership team. Serve as the building manager and project manager for administrative supports.
Duties and Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES:
Assist the Executive Director in carrying out administrative responsibilities; research and troubleshoot issues needing resolution at the college level of University-wide level as it pertains to students and student success.
After consultation with the Executive Director and leadership team, prepare the college’s budgets for review and approval.
Track University College for Academic Success asset utilization, including space, and prepare periodic reports to the Executive Director. Serve as a representative to Space committee. Track budgets vs. expenditures and encumbrances for all College accounts, including general revenue funds, and contracts.
Prepare reports of all accounts, both income and expense. Research, compile, and analyze financial data from all sources related to expenditures and income. Reconcile budgets of the College with University accounts and records.
Maintain prospective and retrospective records of all service contracts, inventories, and routine purchases. Prepare contracts for various services, e.g., equipment leases and service agreements.
Process all HR paperwork for faculty/staff hires, including personnel forms, the College’s payroll process, time approval for internal payroll, the appointment of graduate students and student help, the tracking of personnel forms and the relaying of information regarding University policies to the College’s staff.
Maintain appropriate records and documentation on all College employees to determine fiscal commitments.
Maintain all financial records, personnel records, etc., for sub-contracts.
Maintain various fiscal/administrative databases for the College.
Oversee the reconciliation of College budgets and accounts including PCards with the University’s financial records and compare allocation and overhead funds and expenditures against approved budgets on a monthly basis. Manage the accounts (Amazon/WB Mason) and purchase request for the staff.
Support staff with travel arrangements and purchases.
Oversee the reconciliation of College foundation accounts and p-cards on a monthly basis.
Provide support to and liaise with the Provost’s Office to ensure compliance by College and departmental staff with prescribed federal, state, and institutional policies and procedures, including adherence to best practices accounting principles. Serve on College and other University committees as designated by the Executive Director.
Train, assist, and support Leadership Team, Principal Investigators, support staff, and others in business functions.
Supervise designated professional and administrative support staff and student workers with budget, financial, personnel, and purchasing responsibilities.
Represent the Executive Director in fiscal/administrative-related activities within the University and with outside agencies, as appropriate.
OTHER DUTIES AND RESPONSIBILITIES:
Perform related responsibilities as assigned by the Executive Director.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers, word processing, database management, and spreadsheet software. Training in PeopleSoft HR and PeopleSoft Financial modules.
Required Qualifications REQUIRED:
1. Bachelor’s degree.
2. Minimum of three years’ experience in business management, budgeting and/or budget-tracking.
3. Minimum of one year experience with fiscal management.
4. Demonstrated computer skills (i.e., word processing, spreadsheets, databases, e-mail, and Web-based systems such as PeopleSoft).
5. Demonstrated strong verbal and interpersonal communication skills.
6. Demonstrated proficiency in written communication skills.
7. Demonstrated ability to plan and oversee work on a variety of fiscal projects involving complex data sets.
8. Demonstrated experience working in an environment with complex policies and procedures.
9. Demonstrated supervisory experience.
10. Demonstrated ability to work with diverse groups/populations.
Preferred Qualifications PREFERRED:
1. Bachelor’s degree in accounting, finance, statistics, business administration or related field, or an advanced degree in a related field.
2. Demonstrated professional experience in a university environment.
3. Demonstrated knowledge of RI state purchasing.
4. Demonstrated Microsoft Excel certification.
________________________________________________________________________________________________
ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.
Environmental Conditions This position is not substantially exposed to adverse environmental conditions. Posting Date 01/15/2025 Closing Date Special Instructions to Applicants Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).
Quicklink for Posting https://jobs.uri.edu/postings/14631 Applicant Documents Required Documents Cover Letter/Letter of Application Resume Other Document - References Optional Documents Supplemental Questions
Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded No Extension Contingency Notes Job Description Summary The search will remain open until the position has been filled. First consideration will be given to applications received by February 3, 2025. Applications received after February 3, 2025 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
_______________________________________________________________________________________________________
About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston and New York City.
BASIC FUNCTION:
Responsible for all business functions of the University College for Academic Success (UCAS). Plan and direct fiscal functions. Serve as a member of the College’s leadership team. Serve as the building manager and project manager for administrative supports.
Duties and Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES:
Assist the Executive Director in carrying out administrative responsibilities; research and troubleshoot issues needing resolution at the college level of University-wide level as it pertains to students and student success.
After consultation with the Executive Director and leadership team, prepare the college’s budgets for review and approval.
Track University College for Academic Success asset utilization, including space, and prepare periodic reports to the Executive Director. Serve as a representative to Space committee. Track budgets vs. expenditures and encumbrances for all College accounts, including general revenue funds, and contracts.
Prepare reports of all accounts, both income and expense. Research, compile, and analyze financial data from all sources related to expenditures and income. Reconcile budgets of the College with University accounts and records.
Maintain prospective and retrospective records of all service contracts, inventories, and routine purchases. Prepare contracts for various services, e.g., equipment leases and service agreements.
Process all HR paperwork for faculty/staff hires, including personnel forms, the College’s payroll process, time approval for internal payroll, the appointment of graduate students and student help, the tracking of personnel forms and the relaying of information regarding University policies to the College’s staff.
Maintain appropriate records and documentation on all College employees to determine fiscal commitments.
Maintain all financial records, personnel records, etc., for sub-contracts.
Maintain various fiscal/administrative databases for the College.
Oversee the reconciliation of College budgets and accounts including PCards with the University’s financial records and compare allocation and overhead funds and expenditures against approved budgets on a monthly basis. Manage the accounts (Amazon/WB Mason) and purchase request for the staff.
Support staff with travel arrangements and purchases.
Oversee the reconciliation of College foundation accounts and p-cards on a monthly basis.
Provide support to and liaise with the Provost’s Office to ensure compliance by College and departmental staff with prescribed federal, state, and institutional policies and procedures, including adherence to best practices accounting principles. Serve on College and other University committees as designated by the Executive Director.
Train, assist, and support Leadership Team, Principal Investigators, support staff, and others in business functions.
Supervise designated professional and administrative support staff and student workers with budget, financial, personnel, and purchasing responsibilities.
Represent the Executive Director in fiscal/administrative-related activities within the University and with outside agencies, as appropriate.
OTHER DUTIES AND RESPONSIBILITIES:
Perform related responsibilities as assigned by the Executive Director.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers, word processing, database management, and spreadsheet software. Training in PeopleSoft HR and PeopleSoft Financial modules.
Required Qualifications REQUIRED:
1. Bachelor’s degree.
2. Minimum of three years’ experience in business management, budgeting and/or budget-tracking.
3. Minimum of one year experience with fiscal management.
4. Demonstrated computer skills (i.e., word processing, spreadsheets, databases, e-mail, and Web-based systems such as PeopleSoft).
5. Demonstrated strong verbal and interpersonal communication skills.
6. Demonstrated proficiency in written communication skills.
7. Demonstrated ability to plan and oversee work on a variety of fiscal projects involving complex data sets.
8. Demonstrated experience working in an environment with complex policies and procedures.
9. Demonstrated supervisory experience.
10. Demonstrated ability to work with diverse groups/populations.
Preferred Qualifications PREFERRED:
1. Bachelor’s degree in accounting, finance, statistics, business administration or related field, or an advanced degree in a related field.
2. Demonstrated professional experience in a university environment.
3. Demonstrated knowledge of RI state purchasing.
4. Demonstrated Microsoft Excel certification.
________________________________________________________________________________________________
ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.
Environmental Conditions This position is not substantially exposed to adverse environmental conditions. Posting Date 01/15/2025 Closing Date Special Instructions to Applicants Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).
Quicklink for Posting https://jobs.uri.edu/postings/14631 Applicant Documents Required Documents Cover Letter/Letter of Application Resume Other Document - References Optional Documents Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have a Bachelor's degree? Yes No * Do you have a minimum of three years’ experience in business management, budgeting and/or budget-tracking? Yes No * Do you have a minimum of one year experience with fiscal management? Yes No * Do you have demonstrated supervisory experience? Yes No * Do you have demonstrated ability to work with diverse groups/populations? Yes No How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other
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