JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Summary

This position is responsible for providing leadership, supervising, implementing administrative systems, procedures, and policies.  Work closely with the Office Head(s) and markets business to ensure the office runs smoothly and coordinates efforts with Office Heads, Corporate Departments, and associates to ensure organizational, office goals and objectives are met.

Main Responsibilities

·         Oversee and coordinate all office activities and facilitate day-to-day operations. Identify and implement improvements to existing processes to ensure efficient office operations.

·         Ensure that company policies are followed and communicate new policies, procedures, and best practices to staff.

·         Develop administrative staff by providing training, information, and access to resources.  May supervise either directly or indirectly.

·         Participate and make recommendations in office planning process with Office Heads and assist with company-wide functions, inside JLL such as Annual Production Meeting and Analyst Conference and outside JLL, such as industry events.

·         Organize special office or department activities such as company events, staff appreciation activities, and office moves.

·         Preparation of annual budget including working with Office Heads to determine expenses, research costs, and analyze previous year’s budget. Work with Office Heads to manage P&L effectively.

·         Make decisions and approve expenses with budgetary restrictions in mind.   Periodically perform expense analysis to ensure expenses are in line with budget.

·         Maintain relationships and contracts with vendors and service providers.  Negotiate the purchase of office supplies, office equipment, etc. for the office in accordance with company purchasing policies and budgetary restrictions.

·         Maintain office filing system and oversee proper maintenance of off-site storage. Responsible for file retention guidelines and determination of what documents can be destroyed.

·         Responsible for ensuring data is correct in internal database (CapForce) and following up on missing information.

·         Serve as office contact for all corporate departments such as Human Resources, Accounting, Marketing, and Information Technology:

o Human Resource contact for recruiting process (screening applicants, interview coordination, new hire onboarding), attendance keeping, payroll matters, performance and merit reviews, and new employee training.

o Resolve any personnel issues, either by handling or working with Human Resources.  This includes being familiar with employment law and being the “front line” representative to deal with office issues.

o Accounting contact for processing of invoices, reviewing and approving employee expense reports.

o Work with Marketing on the coordination of events, press releases, and JLL publications.

o Coordinate with IT to ensure all employees have proper computer and phone equipment, access to systems, enabled/disabled etc. Limited technical support for computers and servers.

·         Supervisory role with graphics team

·         Responsible for all office moves, expansions and upgrades involving working with contractors, negotiating costs, making decisions about space, furniture, computers, etc.

·         Other duties as assigned.

Experience Required

·         5 plus years of previous office management experience.

·         Experience with accounting, human resources, IT, and facilities management is preferred.

·         Strong leadership skills and ability to communicate with all levels of the firm.

·         Excellent communication, organizational, grammatical, and time-management skills.

·         Ability to work independently yet have a team player attitude.

·         Real Estate experience/Finance experience is preferred.

Education

·         College degree preferred or equivalent experience.

Computer Skills

·         Strong working knowledge of Word, Excel and Power Point, Windows (Office 2013 version). InDesign preferred.

·         Please note this is a site-based role

Location:

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If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.