Department
About the Department
Job Summary
Applicants: Please ensure all required documents as listed in the Required Documents section below are attached.
This position is eligible for hybrid work.
Responsibilities
Serves as first point of contact for inquiries to the Committee. Interacts with faculty, researchers and staff for Committee work or information.Develops and maintains efficient systems and policies for internal communications collaborating with Committee-affiliated faculty, staff, students and other members of the university community.Coordinates with internal and external units to perform day to day responsibilities as needed.Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.Manages logistics for events including communications activities; manages student workers’ publicity/media development, including flyers, brochures, and pamphlets needed for events; coordinates the audio or video recordings of events if requested by guests; assists in the organization and staffing of COSAS events as needed, including working occasional evening and weekend hours.Directs the ongoing development of the web presence of the center and committee, keeping the site updated.Manages COSAS’ social media presence, including YouTube recordings and Facebook posts and event updates. Manages newsletter content.Supports Associate Director in developing new funding proposals and grant reports and provides additional support as needed.Initiates financial disbursements and procurement, working closely with the SSD Local Business Center; manages regularized maintenance of office equipment and keeps all machines functioning and stocked.Manages operations with LBC for many new initiatives such as Non-COSAS Members Grant, BA Prize, Undergraduate Research Grant, and Ho Family Foundation Grant.Manages all GEMs transactions for COSAS; serves as GEMs delegate for Associate Director.Manages the student fellowship online application process. Manages the Graduate Student Research Fund.Manages daily office operations and performs bulk of administrative duties, directly or by training and managing student workers.Oversees HR-related activities for student workers, including new Media/Events Assistant and Special Projects Assistant, both with expanded duties.Plans and conducts quality assurance reviews and recommends changes as appropriate.Analyzes program budgets and uses a moderate/high level of authority to recommend or makes budgetary recommendations.Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
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Certifications:
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Preferred Qualifications
Education:
Bachelor’s degree.Experience:
At least two years office management experience.Supervisory, management, or leadership understanding.Conducting research-related activities in a humanistic or social scientific field.Exposure to higher education work environment supporting faculty and students.Technical Skills or Knowledge:
Analyze data to discover patterns which would enhance the mission of the Committee.Social media and website content management.Write clearly and succinctly.Excellent proofreading and editing skills. Writing academic content.Financial management systems.Understanding of university endowments/grants.Proficiency in word processing, spreadsheet and database programs.Preferred Competencies
Respond clearly and knowledgeably to inquiries about the Committee and related University of Chicago programs.Maintain positive relationships and communications with Committee-affiliated constituencies.Good organizational and human relations skills.Collaborate well and supportively in a small staff.Properly identify and adjust priorities while executing multiple tasks simultaneously.Carry out roles and responsibilities to the fullest and within the goals of the Committee.Handle sensitive and confidential information with tact and discretion.Flexibility to adapt to organizational changes and continue professional training.Working Conditions
Office environment.Work occasional weekends and evenings.Manage physical requirements needed to host events.Occasional set up/cleanup for events including moving, pushing, pulling, lifting items up to 25 lbs.Application Documents
Resume/CV (required)Letter of Interest in this position (required)References Contact Information (3)(required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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