Details **Open Date** 01/15/2025 **Requisition Number** PRN40982B **Job Title** Manager, Student Services **Working Title** Manager, Student Scholarships & Grants **Job Grade** E **FLSA Code** Administrative **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** Monday – Friday, business hours, onsite. Option for partial remote work arrangements isavailable after 6 months. This position is located at 27 S Mario Capecchi Dr. SLC , UT84113. **VP Area** U of U Health - Academics **Department** 02045 - SOM Student Affairs **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** $51,000 – $54,000/annually **Close Date** 03/12/2025 **Priority Review Date (Note - Posting may close at any time)** **Job Summary** TheOffice of Student Affairswith the Spencer Fox Eccles School of Medicine ( SFESOM ) works closely with medical students to ensure they feel supported and successful during their time at the SFESOM by facilitating the personal and professional development of the students through accessibility, professionalism, collaboration, and inclusivity. The Student Scholarships & Grants Manager manages, develops, and maintains grants and contracts pertaining to student scholarships. Develops and implements policies, programs and financial objectives for assigned departments in relation to grants and contract functions. Attends the SFESOM scholarship committee, and leads the annual student scholarship review process. Supports the Student Financial Aid Manager by advising and assisting with financial planning when needed. Ensures compliance with federal and state statutes, regulations and procedures. Contributes to the completion of recurring projects, and provide additional support during busy seasons. Our generousUniversity staff benefits packageincludes but is not limited to: healthcare and dental plan options, tuition reduction, UTA pass (Bus, TRAX , & FrontRunner),paid holidays, paid leave time, employer and employee paid retirement, and more! **Responsibilities** + Prepare reports, conduct analyses, and manage the administration of research grants and scholarships. Collaborates with faculty, staff, and students to ensure compliance and effective fund distribution. Prepare financial reports and analyses for management. + Coordinate with the Student Financial Aid Manager to ensure timely and accurate reports including the LCME Financial Aid report and tuition calculations. + Administer pre-award and post-award processes for grants and reporting student awards through scholarship system (e.g., Scholarship Admin). + Assist faculty and staff in securing grants and contracts and coordinating with the Office of Sponsored Projects. + Ensure compliance and serve as a subject matter expert on scholarships and grants with federal, state, and university policies. + Audit and reconcile financial information related to scholarships and grants; resolve discrepancies. + Collaborate with University Office of Scholarships & Financial Aid to ensure the timely availability of scholarships funding, year-round. + Monitor scholarship funds, ensure proper disbursement, and reviews and updates donor records and agreements. + Attends monthly scholarship committee meeting and provides back-up support toFinancial Aid Administrator during the meeting. + Supports the review process for scholarship applications to evaluate and award students. + Conduct one-on-one counseling sessions on scholarship topics, referring toUniversity Office of Scholarships & Financial Aid as needed. + Plan and coordinate workshops for students on scholarship matters. + Collaborate with Student Affairs and Admissions on scholarships communications. + Maintain and update scholarship management systems (e.g., Academic Works). + Act as a liaison between various departments to enhance scholarship programs. + Cross-train under Student Financial Aid Manager to learn financial aid processes and serve as back-up on financial advising. + Participate in university committees to establish service standards. + Support major Student Affairs events, committees, and other duties as assigned. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. **Work Environment and Level of Frequency typically required** Nearly Continuously: Office environment. **Physical Requirements and Level of Frequency that may be required** Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. **Minimum Qualifications** Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four to six years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Master’s degree in a related area may be preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. **Preferences** **Type** Benefited Staff **Special Instructions Summary** **Additional Information** The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.