Manager MWDBE/SDVOB Contract Compliance Job ID: 10536 Business Unit: MTA Headquarters Location: New York, NY, United States Regular/Temporary: Regular Department: Office Audit and Contract Comp Date Posted: Feb 10, 2025 Description JOB TITLE : Manager, MWDBE/SDVOB Contract Compliance SALARY RANGE : $100,000-$113,300 HAY POINTS : 588 DEPT/DIV: Department of Diversity & Civil Rights SUPERVISOR : Chief Diversity Officer, MWDBE/SDVOB Contract Compliance LOCATION : 2 Broadway New York, NY 10004 HOURS OF WORK : 9 :00 am - 5:30 pm (7 1/2 hours/day) DEADLINE : Until Filled This position is eligible for telework which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire. SUMMARY : The Manager, MW/DBE & SDVOB Contract Compliance will be responsible for ensuring that the Prime Contractors and Subcontractors comply with all relevant laws, rules, regulations, and contract provisions governing the M/W/DBE & SDVOB program. The Manager, MW/DBE & SDVOB Contract Compliance will establish M/W/DBE goals, attend qualification hearings and kick-off meetings, conduct applicable research on contracts and/or compliance issues; as well as work conjunctively with the project managers to ensure that contractors input their respective monthly payment data reports into the contract compliance system, conduct applicable monthly payment data reports analysis, conduct site visits, review and process goal waivers and reduction requests (as necessary), and input reports for a sizeable number of contracts, compile and produce requisite reports and participate in outreach events, as assigned. Prepare evaluations of MW/DBE & SDVOB goal achievements. The incumbent works closely with MTA and its Agencies’ Procurement staffs and Project Managers. The Manager works in conjunction with the Project Manager to ensure that all established MW/DBE & SDVOB goals are achieved. RESPONSIBILITIES : + Reviews all agency requisition / requirements for goods, services, and capital related contracts to establish MW/DBE & SDVOB participation goals. + Responsible for identifying and contacting MW/DBE’s & SDVOB’s capable of providing goods and services. + Analyzes bids / proposals submitted to ensure compliance with MW/DBE& SDVOB participation regulations. + Attends pre-bid, pre-construction meetings, contractor selection panels and other meetings as required. + Reviews and verify subcontractor’s and/or contractor’s MW/DBE & SDVOB certification. + Conducts site visits to review contractor’s invoices, work samples and other relevant documents. Inputs interview results into the New York State Contract System. + Ensures Prime Contractor’s and Subcontractor’s compliance with applicable federal and state regulations, policies/procedures, and contract provisions. + Researches and develops projections, in conjunction with the agency’s procurement departments, for procurement categories for possible MW/DBE & SDVOB contracting opportunities. + Collects, analyze and present related data and analysis to resolve problems, as necessary + Monitors, evaluates, and investigates contracts to ensure commitment and compliance in meeting MW/DBE & SDVOB goals, in accordance with MTA policy and applicable federal and state regulations. + Work conjunctively with Project Managers to ensure that contractors input the monthly payment data reports into the New York State Contract System by the 10th of each month. + Discusses contract irregularities with Chief Diversity & Inclusion Officer, Deputy Chief Diversity Officer MW/DBE & SDVOB Contract Compliance, Senior Director – MW/DBE & SDVOB Contract Compliance, and Senior Director, Audits/Investigations Contract Compliance for possible referral to Inspector General. + Reviews Goals Not Met report monthly and meets with Project Manager and/or contractor to discuss ways to meet or exceed assigned goals. + Analyzes contractor’s Good Faith Efforts to determine if consistent with federal and state requirements. + Respond to contractor or MTA Agency staff requests for goal waiver and/or goal reduction. + Respond to requests on MW/DBE & SDVOB goal achievements for staff summaries that are to be presented to MTA Board. + Strong knowledge of Federal and State regulations governing MW/DBE & SDVOB programs and requirements + Maintains accurate records and statistics on MW/DBE & SDVOB utilization at MTA-HQ and all MTA Operating Agencies. Operating Agencies. + Assists in the accurate and effective preparation of reports. + Monitors and evaluates contractors’ compliance with MW/DBE & SDVOB requirements. + Supports the Senior Director, Audits/Investigations Contract Compliance in all research and special programs as may be required. + Assist the MTA DDCR Outreach Unit with outreach events and activities, as required. + Interacts with MTA Agencies’ Procurement staffs and Project Managers. + Observing the work performed by the contractor; + Reviewing invoices and approving them if the work has contractual standards; + Addressing performance issues with the contractor when possible; and + Escalating issues to other parties as needed. + Using the information described in this section to Monitor and evaluate contractors’ compliance with MW/DBE & SDVOB requirements. + Performs other duties, as assigned. KNOWLEDGE, SKILLS, AND ABILITIES Competencies: + A working knowledge of the MTA procurement process, as well as an overall understanding of the MTA and its operating agencies’ operations, is preferred. + Excellent databases and database management proficiency i.e., Access. + Proven experience in timely and quality-driven report-writing and report generation + PC proficiency, including WORD and Excel + Knowledge of MW/DBE & SDVOB programs and operations. + Prior experience in procurement and/or construction management. + An understanding of general procurement process preferred. + Basic understanding of accounting, financial, legal, and business operations. + Extremely detailed oriented, able to work on multiple projects effectively + Excellent oral and written communication skills. + Familiarity with the MTA’s contract compliance system and/or other database + management systems. + Must be willing and able to travel throughout the MTA service area. EDUCATION AND EXPERIENCE REQUIRED: + Bachelor’s Degree (or equivalent) plus a minimum of 4 years’ experience in MW/DBE (Federal - DBE / NYS – MWBE) programs of which at least two years are in a nonclerical role. + Minimum of three years research experience with a proven understanding of research techniques, including data collection, data analysis, issues identification and problem resolution. + Minimum of three years’ experience monitoring and reviewing scopes of work and cost estimating of the various contractor trades. PREFERRED: + Master’s degree in a related field. + At least 3 years in a managerial and/or leadership role. + Prior experience working in a large, multi-faceted, fast-paced organization or governmental body. + Attainment of or in the process of attaining specific functional licenses or certifications in area of specialty if applicable. + Attainment of or in the process of attaining P.E. license from New York State. + Familiarity with the MTA’s policies and procedures. + Familiarity with the MTA’s collective bargaining procedures. OTHER INFORMATION: Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”). Equal Employment Opportunity: MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.