**DESCRIPTION** Serves as manager for office support staff and is responsible for the efficient and effective operation of the office. Responsible for all tasks associated with managing the office support functions. **RESPONSIBILITIES** + Hire, train, coach, supervise and evaluate the administrative support staff for the office. Ensure the efficient and effective operation of the sales administration function for the office. + Update all managers in the branch office as needed on any additions or changes in established company policies and procedures. Assist all branch office associates in answering questions regarding benefits, insurance, company policies and procedures, payroll schedules, etc. + Conduct or ensure all new associate orientations are conducted and that new associates complete all new-hire paperwork. Update all managers in the branch as needed on all employment-related office support procedures. + Assign all office support responsibilities for the branch. Continuously monitor workloads and reassign lines as needed. + Establish work schedules, approve timesheets, and complete the Payroll Recap for all office support associates. Review and approve invoices for the branch and forward to Corporate Accounting for timely payment. + Evaluate the office support required by the various lines represented by the branch. + Complete all Notice of Injury Forms for any branch associate with an on-the-job injury and forward completed forms to Human Resources. Ensue all managers and supervisors in the branch understand their responsibility in immediately reporting all job-related injuries. + Review monthly long-distance bills by project code and advise appropriate managers of any charges which appear to be excessive or out-of-line. Assign all long-distance project account codes and maintain a record of all current codes in use. Advise the long-distance carrier of all current project account codes so that the associate’s name will appear on the bill along with their long-distance usage. Coordinate the sending and receiving of mail for the branch ensuring timeliness and cost efficiency. + Monitor the branch’s use of overnight deliveries by utilizing a log of all overnight deliveries. Ensure that any reimbursable deliveries are identified and develop procedures to log the time-of-receipt for all overnight deliveries received and request refunds for those which arrive late. + Other duties as assigned **QUALIFICATIONS** **Work and Experience Requirements:** High School diploma or equivalent + Bachelors’ degree preferred + 5 years office administration experience + Food Broker experience is preferred + Prior supervisor experience in sales administration with a food manufacturer is preferred **Knowledge, Skills, and Abilities Required:** + Possess strong interpersonal, organization and administrative skills. Must possess excellent written and verbal communication skills and must be able to make an effective and professional presentation. + Present a professional image and be able to represent the company in a professional manner. + Able to effectively communicate with others. + Operate a calculator, computer, printer, fax machine, telephone, copier, shredder, paper cutter and postage machine. + Prior successful experience utilizing a variety of PC software packages including MS Word, Excel, PowerPoint, Lotus, Harvard Graphics, Windows, and DOS. **Physical Requirements:** + Seeing + Listening \#DiscoverYourPath **ABOUT US** Acosta and Mosaic are the sales and marketing powerhouses behind the most recognized and proven brands with top retailers in the United States and Canada. We offer flexible services that maximize efficiency. Acosta has the talent and technology to build data-, reach- and relationship-driven strategies to execute those strategies, and the tools to monitor, track and optimize metrics-based results for customers and retailers. Acosta and its subsidiaries, in good faith, believes that this posted range of compensation is the accurate range for this role at the time of this posting. Acosta may ultimately pay more or less than the posted range depending on candidate qualifications and locations. This range may be modified in the future. Acosta and its subsidiaries is an Equal Opportunity Employer We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs, to the extent required by law. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Mosaic reserves the right to modify all or part of any job descriptions at its discretion in order to meet and or exceed the needs of the business. _By submitting your application you agree with and accept the Acosta Privacy Statement and Terms of Conditions._ **Acosta et Mosaic** sont les **forces motrices** en matière de **ventes et de marketing** derrière les marques les plus reconnues et éprouvées auprès des principaux détaillants aux États-Unis et au Canada. Nous proposons des services flexibles qui maximisent l’efficacité. Acosta possède le talent et la technologie nécessaires pour élaborer des stratégies axées sur les données, la portée et les relations, afin de mettre en œuvre ces stratégies, ainsi que les outils pour surveiller, suivre et optimiser les résultats basés sur les indicateurs pour les clients et les détaillants. **Acosta et ses filiales** , de bonne foi, estiment que cette fourchette de rémunération affichée est la fourchette précise pour ce poste au moment de cette publication. Acosta pourrait finalement payer plus ou moins que la fourchette affichée en fonction des qualifications des candidats et des lieux. Cette fourchette peut être modifiée à l’avenir. **Acosta et ses filiales** sont des employeurs offrant **l’égalité des chances** . Nous nous engageons à fournir des **aménagements pour les personnes handicapées** . Si vous avez besoin d’un aménagement, nous travaillerons avec vous pour répondre à vos besoins, dans la mesure requise par la loi. Les déclarations ci-dessus ont pour but de décrire la nature générale et le niveau de travail effectué par les personnes affectées à cette classification. Elles ne doivent pas être interprétées comme une liste exhaustive de toutes les responsabilités, tâches et compétences requises du personnel ainsi classé. Mosaic se réserve le droit de modifier tout ou partie des descriptions de poste à sa discrétion afin de répondre aux besoins de l’entreprise, voire de les dépasser. En soumettant votre candidature, vous acceptez et acceptez la **Déclaration de confidentialité d’Acosta et les Conditions d’utilisation** . Acosta, and its subsidiaries, is an Equal Opportunity Employer **Job Category:** Administration **Position Type:** Full time **Business Unit:** Sales **Salary Range:** $44,200.00 - $55,300.00 **Company:** Acosta Employee Holdco LLC **Req ID:** 4135