Department
 

ARD Alumni Magazine

About the Department
 

Alumni Relations and Development (ARD) engages alumni (~220k), current students, parents and friends of the University through intellectual, professional and social activities on campus, around the world and online. ARD raises $600 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute.

Alumni Relations and Development Communications works with partners across ARD and the University to create fundraising and engagement materials for University of Chicago alumni, parents and friends. Within ARD Communications, the Publications team produces several print periodicals, e-newsletters, and other written communications including the flagship University of Chicago Magazine, now in its 116th consecutive volume.

Job Summary
 

This position independently maintains and coordinates large scale editorial and/or publishing projects. Develops proposals and creates project budgets, schedules, and the peer review process. Collaborates with authors to coordinate manuscript elements supplied by many departments.

The Managing Editor for publications oversees the scheduling, processes, and production of ARD Communications magazines and e-newsletters, reviews their content, and shares primary responsibility with each editor for maintaining these publications’ consistently high editorial quality.

Responsibilities

Creates and maintains multiple publication schedules, coordinating the work of writers, editors, designers, and developers. Oversees the print and online operations of the University of Chicago Magazine and the Core College magazine. Manages the creation and production of the e-newsletters College Review, University of Chicago Magazine Prepress Edition, and µChicago. Ensures these publications stay on schedule and works with their editors to maintain a high level of editorial quality and accuracy.Collaborates with the Magazine’s editor to oversee the business of the Magazine, including creating editorial calendars and production schedules; managing advertising sales for the Magazine and the Short List e-newsletter; processing invoices; managing the budget; and working with the printer, post office, and other vendors. Serves as a reader and editor on multiple rounds of all Magazine and Core print and web content, contributing structural and line editing. Serves as an editorial reviewer of UChicago Short List, College Review, Prepress Edition, and UChicago.Manages the on-time online production of the University of Chicago Magazine and the Core. Supports in-house writers in preparing their stories for online publication. Coordinates with the ARD Communications (ARD Comms) digital team to bring an editorial eye to the implementation of website improvements and troubleshooting. Collaborates with the ARD Comms design team to identify and prepare art for online stories as needed.Leads the Magazine’s weekly status meeting and art meeting.Participates in weekly futures meetings, monthly editorial group meetings, and all-staff meetings. Contributes future story ideas and strategic planning for the publications and the department. Serves as a resource for the copy editor, including for updates to the Magazine’s style guide.Seeks opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions. Designs and maintains editing schedules and manages the proofreading, review, and correction of page proofs and additional proof stages.Works directly with writers, editors, and others involved in projects. Ensures the quality of editorial work of others and advises them on the prioritization of assignments. Guides the staff in setting procedures and editing styles and in resolving any other issues that may arise.Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

Bachelor's or advanced degree.

Experience:

Professional editing experience.

 

Technical Skills or Knowledge:

Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Phoenix (the University’s Donor Relationship Management System), Apple computer environment, Adobe Creative Suite, Microsoft Outlook, Word, Excel, PowerPoint, and Access.

 

Preferred Competencies

Outstanding interpersonal and communications skills characterized by the ability to listen, to speak, and to write effectively.Manage confidential information with discretion and tact.Act with integrity, professionalism, and confidentiality.Work collegially and collaboratively in a team setting.Self-motivated and take initiative.Prioritize multiple projects and independently follow through with detail.Mentor less experienced colleagues.Communicate complex ideas to an educated general audience in clear and engaging prose.

 

Working Conditions

This position has a hybrid work schedule which includes weekly in office presence.Standard office environment.Travel to campus and/or non-campus locations for University business. Work evenings and weekends as needed.This position is located in Hyde Park at 5235 South Harper Court.

 

Application Documents

Resume/CV (required)Cover Letter (preferred)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Communications

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.