Our associates celebrate lives. We celebrate our associates.

Consider the possibilities of joining a Great Place to Work!

Provides administrative support to a senior field manager including: Sr Managing Director, Managing Director and Market Director. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, and creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES 

Market Leader Administrative Support

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphicsConserves manager’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.Maintains manager’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.Prepares reports by collecting and analyzing information.Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.Distribute and cascade down the hierarchy market leader directives, bulletins and decisions that impact the division and/or marketAssist the market leader in review of budgets and consolidate for submission to the corporate budget officeCoordinates project-based workProcess accounts payable and other accounting support transactions as requiredMaintain processes to ensure compliance with policies and procedures including SOX administration and auditReviews operating practices and implement improvements where necessaryTrain others on policies, procedures and new company initiativesProvides guidance on company enterprise systems including: Workday, HMIS, SpendSmartContributes to team effort by accomplishing related results as needed.Liaises with internal staff at all levels

MINIMUM REQUIREMENTS

Education

High school diploma or GED equivalent

Experience

Six (6) years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

Must have advanced computer, internet and word processing skillsWorking knowledge of office equipment including calculators, copiers, printers, fax machines, telephone consoleEffective communication skills both orally and in writingAnswering telephone courteously and in a polite manner with a goal to meet or exceed internal and external customer expectations.High level of compassion and integrityProblem solving skillsAbility to multi task and set prioritiesDetail orientedMust be able to follow instructions and work with minimal supervisionCreative and organizedExcellent customer service skillsHigh energy and understands confidentiality matters and documents

Work CONDITIONS

Work EnvironmentLimited amount of local and/or multiple location traveling requiredProfessional Dress is required when in contact with families Work PosturesSitting continuously for many hours per day, up to 6 hours per dayPhysical DemandsPhysical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usageWork HoursWorking beyond “standard” hours as the need arisesTravel up to 25%

Postal Code: 77024

Category (Portal Searching): Administration and Clerical

Job Location: US-TX - Houston