Position: Marketing Assistant 

Location : Barcelona 

Report to : Marketing Manager 

 

We will not accept any CVs via agencies.  

 

Tokio Marine HCC   

 

Tokio Marine HCC is a leading specialty insurance group with offices in the United States, the United Kingdom, Europe, Ireland, and other exciting locations. With the strength and stability that comes from being a member of the Tokio Marine group, and more than fifty years of growth, profitability, and stability, we offer important insurance products that most people don’t even know exist.  Our products allow our customers to take on opportunity with confidence. 

 

Just as we invest in our company, we invest in our employees’ careers. We provide our employees a collaborative and rewarding environment within which to gain the knowledge, skills, and experience that lead to a rewarding career.  In turn, our competitive salaries, attractive benefits, and potential for career growth allow you to take on opportunity with confidence.” 

 

About the role: 

To support the Marketing team in the delivery of a wide spectrum of Marketing activities as per strategy, be it line of business, regional or corporate-focused, by taking care of related administrative tasks including a strong and hands-on involvement on events and the ability to support on content admin on digital platforms such as the website and company intranet.      

  

Reporting to the Senior Marketing Manager, working closely with the Coordinators on events, brand and projects, and alongside fellow assistants on the team to ensure the team is on track in achieving our team objectives, our standards are maintained, and our international and corporate goals achieved. 

 

Key Responsibilities:   

Assist in the coordination and organisation of designated internal and external events from sourcing and booking venues to ensuring all requirements are met, room size, catering, AV equipment, photography, and press coverage, as well attendance registers.  Assist in setting up virtual and presential events, handling all registrations. Producing all delegate information, badges, delegate lists etc.  Along with other team members designated to this task, be this team’s point person for small content updates on our companywide website and content improvements on the company intranet.  Collaborate with the comms team on adding copy onto design and PowerPoint templates and aid in its formatting and distribution. (Emails, letters, memos, faxes, presentations, and other marketing documents to internal and external stakeholders).  Be the first port-of-call for some vendors (designers, videographers, and printed materials providers)  Ensure pertinent department databases are kept up-to-date and correct (distribution lists, website content trackers, and client databases …)  Ensure Marketing documentation (physical and electronic) relevant to your focus of activity, is up-to-date, and well-organised on our intranet and share drives  Maintain our intranet page and share drive folders, being instrumental in maintaining our filing and keeping good working order at the Marketing desk  Liaise with the admin centre for expense and travel arrangements relevant to events  Along with the team assistant, oversee the good management of our project work tools and trackers  Manage event calendars   Support, as an active member of the global marketing team on group marketing projects  Carry out preliminary marketing research if needed 

 

Skills And Competencies Required:   

Marketing or Admin degree or equivalent  Fluent in English and Spanish, any other language would be an asset  Minimum 2 years marketing events experience, ideally in a corporate environment  High degree of user proficiency with traditional Microsoft Office Suite (Word, Excel, Power Point etc.) and Office 365 (Teams, Engage, Planner, etc.)  Effective collaboration skills  Excellent organization skills and paying attention to detail  Excellent prioritisation, organisation and time management skills   Superior document production and formatting skills (redlining and managing revisions)  Able to cope with a dynamic and demanding environment, able to meet deadlines  Common sense approach  Enjoy working in an international environment  Team player   Availability for travel a must 

 

Skills And Competencies Preferred:   

Experience with Adobe (Design and Video), CMS systems such as Sitecore and Umbraco, marketing e-mailing platforms, and SharePoint.   In addition to Spanish and English: French, Italian or German language skills  B2B industry experience   

 

The Tokio Marine HCC Group of Companies offers a competitive salary and employee benefit package. We are a successful, dynamic organization experiencing rapid growth and are seeking energetic and confident individuals to join our team of professionals.  The Tokio Marine HCC Group of companies is an equal opportunity employer.  Please visit www.tmhcc.com for more information about our companies. 

 

In accordance with the provisions of the local regulations, candidates may be required to provide an extract from their criminal record at the end of the recruiting process. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and more particularly the tasks described in the job description. 

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