GENERAL DESCRIPTION / PRIMARY PURPOSE:

The Marketing & Event Coordinator function will be responsible for helping to organize and coordinate up to forty (40) events annually in North America for both internal and external audiences. The events range from internal meetings and team gatherings to corporate projects like sport sponsorships, elementary school nutrition programs or other corporate-sponsored events. The role also covers administrative needs of the department and will assist with other floor and office needs. The ideal candidate will possess a passion and enthusiasm for creating unique and fun experiences for youth and adults alike.

 

MAJOR RESPONSIBILITIES AND TASKS/DUTIES OF THE POSITION:

Organize and set up events, primarily local in nature, but may also include trade shows and company-sponsored/department meetings, to include the following activities:

o    Coordinate with the various internal and external parties involved according to event brief.

o    Schedule meetings with internal or external groups to ensure progress of all parties.

o    Manage on-site logistics and event execution, ensuring the success for smooth and effective local events.

o    Build and maintain relationships with local retailers to secure product for events as needed.

o    Negotiate with vendors for items including, but not limited to, catering, space, supplies, etc.  for each event.

o    Be available to other departments or divisions to support their event when assistance is needed.

o    Prepare meeting materials as needed.

o    Keep track of costs related to events and process invoices related to them.

 Maintain adequate office supplies/equipment and provide administrative support as needed by the team.  Manage the courier accounts and organize timely shipment for various team members. Monitor inventories in storage from various departments. Assist with creating communications.  Prepare expense reports for the Chief Marketing and Sustainability Officer.  Perform other duties and special projects as assigned.