Contract and Procurement (C&P) stakeholders are operating internally and externally for a large multi-energy project. This involves interactions with various internal and external stakeholders such as: Affiliate Management and departments, as well as Total Headquarters and other International Oil Companies; Projects partners; Iraqi Authorities and all Service Contractors and Material Suppliers
ActivitiesMain accountabilities:
Job holder supports Contracts and Procurement processes as detailed below.
• Handle purchasing processes delivering best quality in time and at the optimal cost for the affiliate.
• Participate in the improvement of purchasing practices.
• Ensure that the needs of the requesting entities are met satisfactorily.
• Ensure competition and transparency in all purchasing processes.
Procurement processes
• Update the Procurement Planning and help to prioritize the purchasing workload.
• Proactively build and maintain relationship with entity Partners and suppliers in order to establish and maintain a highly effective service.
• Update and guide requestors during the preparation phase, purchase and commitment follow-up as per supply chain fundamentals.
• Work in Duet with his/her métier partners.
• Prepare and conduct regularly the Duet/ Tripartite meetings to ensure efficiency.
• Participate in the follow-up and evaluation of suppliers with Métier Partners.
• Ensure cost optimization and reduction.
• Participate to the good use of e-sourcing tools.
• Utilize frame agreements signed by headquarters.
• Ensure the end to end follow up of Purchase Orders (PO’s) until payment and receipt.
• Ensure all necessary data is captured in SAP.
• Contribute to reporting Key Performance Indicators for the purchasing activities.
• Participate in and promote activities, projects, actions launched for the improvement of the Supply Chain Process.
Purchasing of goods activities:
• Prepare Contract Committee documents and participate with Métier Partners for the presentation of Recommendation to Award (RTA).
• Participate in planning’s phases of the needs Scope of Requirements (SOR) in duet with Métier Partners.
• Analyze all Purchase Requisitions (PR) expressed by Métier Partners to ensure that all relevant information and approvals are provide (Scopes of Work, budgets, cost centers etc.).
• Propose the bidder lists based on nature of requests.
• Group requisitions to reduce process costs, compile tender packages and organize call for tender / request for quotation, invitations to bid and respond to tenderers requests for clarification.
• Study, compare and evaluate offers in order to have the most optimal conditions contractually and economically
• Organize and lead negotiations with suppliers associated with award and performance of Pos.
• Issue RTAs in Duet with Métier Partners in charge of the request and issue corresponding contractual documents
• Make sure all Purchase Orders (PO), and contractual documents include the necessary related QA/QC provisions.
• Follow up the update of the supplier’s database and the input of all purchase data in SAP.
The Job holder manages Compliance of activities
• Ensure that TotalEnergies’ Contractual and Purchasing Policies and applicable laws and regulations are adhered to, especially those related to Ethics and Transparency.
• Ensure the use of the purchasing documents and procedures to comply with the standards of the company and the agreements with the partners.
• Ensure the application of General Terms and Conditions for purchase of equipment especially as it concerns complex, high value, high risk equipment’s.
• Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc. are filed in line with the applicable procedures and meet audit requirements.
H3SE rules
• Act as an example in compliance to TotalEnergies rules and procedures.
• Promote awareness and provide guidance to team members on compliance to the H3SE rules, both for company staff and suppliers while adhering to contractor’s legal obligations.
• Ensure that H3SE clauses are implemented in Contract and Procurement documents and H3SE performance is monitored.
Qualification and Experience:
Bachelor’s Degree or equivalent Certified experience. Minimum 5 years’ experience in the Oil and Gas industry with at least 2 to 3 years in procurement of goods. Intermediate level of technical competence in purchasing and certification in SAP and other Contracts and Procurement (C&P) tools is required. Good interpersonal, problem solving and planning and organization skills. Excellent knowledge of English language (speaking and writing).
Position is open for national Iraqis only
TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.