Company Description

The Media Billing Coordinator will work to maintain all media billing requirements, including sending any missing vendor invoices, clearing monthly discrepancies for the buying team, and processing all media billings. They will also work closely with the Finance Department and provide updates on weekly basis for clearance and invoice payment.

Job DescriptionEnsures all vendor invoices are entered into MBoxCreate the IO’s in MBOX and PrismaWorks with buying team when necessary to match vendor invoices with purchased orders to determine accuracy of information on invoiceGathers information for new vendors and enters into MBoxAssist with all broadcast (local and national), digital, OOH, and print billing needs including reconciliations during the invoice stageReviews vendor statements for possible past due amount/creditsMaintains confidentiality of financial data and related recordsWorks directly with the client finance department and with the Media team to provide updates on reconciliation and if any vendor payments are due that have yet to be paid.Support media billing process₋ Liaise with agency support services and vendors to resolve media billing issues₋ Identify and reconcile discrepant invoices₋ Request and process creditsSource and compile information for client reportingVerify that commercials aired accurately

QualificationsMedia background: 1+ years of experience with any mediaMBOX experience a plusProficient in Microsoft Office (especially Excel and PowerPoint)Bachelor’s DegreeWorking knowledge of PCKnowledge of Microsoft Office software, especially Microsoft Excel (Pivot Tables, V-Lookups)Detail-oriented, and comfortable working with numbersWillingness to learn new skillsAbility to thrive in a fast-paced environmentStrong team player with the ability to work on own initiative and occasionally unsupervisedAbility to communicate effectively by telephone, in writing, or in personPositive, can-do attitudeOrganizedSelf-SufficientProblem SolverQuick LearnerCollaborative, team player mindsetDetail orientedAbility to multi-taskCritical ThinkerExcellent verbal and written communication skills

Additional Information

All your information will be kept confidential according to EEO guidelines.