About Us 

IPG Mediabrands is the media and marketing solutions division of Interpublic Group (NYSE: IPG). Mediabrands manages approximately $40 billion in marketing investment globally on behalf of its clients and provides strategic services and solutions across its award-winning, full-service agency networks UM, Initiative and Mediahub and through its innovative marketing specialist companies Reprise, Magna, Orion, Rapport, Healix, Mediabrands Content Studio and the IPG Media Lab. Mediabrands clients include many of the world’s most recognizable and iconic brands from a broad portfolio of industry sectors. The company employs more than 13,000 marketing experts in more than 130 countries representing the full diversity of humanity. For more information, please visit our website: www.ipgmediabrands.com. 

Role Description 

An opportunity to join a team of 11 as a client biller to our UK & Ireland brands.  You will be responsible for number of clients to ensure that all charges incurred on behalf of those clients, including any fees due to us, are billed accurately and timely in line with both client contracts and internal policies.  We are looking for someone with a billing background, who works well in a team.  The individual should be organised, have good attention to detail, works well under pressure, works well at meeting deadlines, keen to learn, and excels in following policies & procedures.  Experience in Mediaocean applications (DDS) would be ideal but not essential.

Key Responsibilities

Monthly duties

Media Billing: Ensuring we have the correct client approval in place, and billings are raised for the media which has been delivered. Non-Media Billing: Ensuring we have the correct client approval in place, and raise all billings for non-media activity, such as projects, Fees, and T&E. Submission / Distribution of billing documents: Uploading billing documents to client portals or emailing to the client within 24hrs of raising. Maintain client finance folders: Saving copies of all financial documents such as POs, Invoices and media plans, within the finance folders to support all billings raised. Maintain Financial status trackers: Keeping a record of all PO’s received from the clients, as well as billings raised to aid in budget controlling and paid/unpaid status. Billable job creation & maintenance: Creating and maintaining client billable jobs, ensuring WIP balances are in a credit balance, as well ensuring the jobs are closed at the end of each project and revenue taken when due. Review meetings: Meeting with the account teams on a regular basis (either monthly or weekly) to ensure all activity has been captured on the system, billed out to client, as well as resolving any pending queries on both billing and cash collections. Month end reporting: Completing the various reporting required to complete month end, such as unbilled media commentary, WIP commentary, Credit Control commentary.

 

General duties

ISR’s (Intercompany Service Requests): Creating ISR’s to support intercompany billing, ensuring the correct level of detail is quoted on the ISR, as well as making sure sufficient client approval is in place to avoid delays in billings being processed or exposure to our WIP. Payable queries: Assisting the media payables team in Shared Services with coordinating / escalating payable queries which remain unresolved Receivable queries: Resolving any queries with our billings to client Audits: For both client and internal audits, providing any sample documents which are being tested. Training and updates: Participate in training and keeping up to date with any changes to processes or company policies ADHOC: Carrying out any ADHOC requests which relate to your role or the clients which you are responsible for.

 

Desired Skills & Experience

Experience:

Experience in a billing role Prior credit control experience is desirable Mediaocean (DDS) experience preferable Intermediate level of Microsoft Excel

 

Competencies:

Driven – enjoys a challenge, being busy and works well on their own initiative Organised A keen eye for detail, rigour, and process Confident communicating internally as well as externally Solutions orientated with natural problem-solving skills Adaptable and flexible to working in a fast-paced environment A real team player

 

Employee Transparency 

At IPG Mediabrands, we celebrate differences and believe this makes us stronger. IPG Mediabrands are equal-opportunity employers committed to championing an inclusive culture that provides a sense of belonging for all our employees. We do not discriminate against any applicant based on age, disability, race, colour, ethnicity, national origin, gender, sexual orientation, gender identity, religion, belief, marital status or any other characteristic protected by law. 

Please reach out to our Talent Inclusion Specialist Jess at [email protected] if you would like to have a confidential conversation regarding any adjustments that would ensure our recruitment process is accessible for you. Please note requesting a reasonable adjustment will not affect your application. 

The Perks 

We aim to provide all our people with a supportive and fun work environment where you can develop your full potential and benefit from the broad range of opportunities within the agency. When you join us, we want to make sure you feel valued – and that you are rewarded for your fantastic work. So, we also offer a range of benefits: 

Flexi–leave, with 25 days annual leave to be taken as minimum. In addition to your holiday entitlement, the office usually closes between Christmas & New Year  Free breakfast and free lunch  Early finish Fridays  Core Hours (Mon-Thurs, flexible start/finish times)   Retail discounts  Electric vehicle salary sacrifices car scheme  Wellbeing programme, including Headspace & flu jabs  Interest free season ticket loan  Paid time off for Volunteering  Group Income Protection  Life Assurance  Private Medical Insurance or Health Cash Plan (dependent on level)  Group Personal Pension Plan with matched contributions from 3-6%  Generous Parental Leave & Pay   Independent mortgage advice  Financial education  Employee Assistance Programme  Free eye tests  Flexible benefits including Dental, Travel insurance, Cycle to Work, Gym Discounts and many more!