Job Title: Medical Administrative Assistant

Job Description

We are looking for an enthusiastic and organized Administrative Assistant to join our team. The ideal candidate will support our healthcare providers by managing patient appointments, handling clinical phone messages, acquiring insurance authorizations, and maintaining accurate medical records. This role is crucial in ensuring the smooth operation of our medical practice and providing exceptional care to our patients.

ResponsibilitiesSchedule appointments for patients.Take detailed clinical phone messages for physicians or advanced allied healthcare providers.Acquire insurance authorizations for procedures and tests ordered by attending physicians.Enter orders into the electronic medical record (EMR) system or prepare prescription refill requests for physician review and approval.Maintain logging system for tracking test results.Assist in maintaining medical charts and electronic medical records, including filing, organizing test results, and preparing home care forms.Schedule surgeries or procedures, verify times with patients, prepare charts, and manage pre-admissions and consent forms.Perform Medical Assistant duties if qualified, including venipuncture, EKGs, organizing patient flow, assisting patients, and processing specimens.Retrieve and edit physician correspondence from dictation services.Prepare physicians' mail correspondence.Compile documents for surgical billing packages.Maintain, adjust, and confirm patient office schedules.Help direct patient flow during practice hours.Participate in revenue cycle processes.Perform medical scribe responsibilities.Perform other duties as assigned.Essential Skills3 years of administrative or medical office experience.College degree.Medical Assistant (MA) diploma.Proficiency in administrative support and customer service.Strong clerical skills including filing and front desk management.Experience with Microsoft Office applications.Calendar management and data entry skills.Excellent communication and computer skills.Additional Skills & QualificationsExperience in healthcare or medical settings.Strong organizational skills and attention to detail.Ability to greet and assist patients professionally.Proficiency in answering phones and managing patient inquiries.Work Environment

You will be working in the Heart Care Services department. The schedule is Monday through Friday, 8:30 AM to 5:30 PM, totaling 37.5 hours per week. The work environment is supportive and inclusive, emphasizing employee wellness, professional growth, and continuous education and training. You will have opportunities to be involved in innovative research and contribute to the health and well-being of diverse communities.

Please contact Madwatson@astoncarter. com

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in South Richmond Hill,NY.

Application Deadline

This position is anticipated to close on Feb 5, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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