Work whereevery momentmattersEvery day over Hartford HealthCare colleagues come to work with one thing in common pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare networkHartford Hospital is one of the largest and most respected teaching hospitals as well as a Level I trauma center Hartford Hospital is on the cutting edge of technology medical care and is home to the Center for Education Simulation and Innovation CESI one of the most advanced medical simulation training centers in the world Housing the Northeastrsquos largest robotic surgery center committed to becoming the best in the country for patient safety and is pursuing that goal by taking innovative action and creating a culture of safety at every level within the organizationUnder the supervision of the Manager of Medical Education this position will be responsible for coordinating the day to day operations of the Medical Education Department in the following areasCompliance of regulatory requirements ACGME NRMP AAMC CODA HHC etcFinances Budgets Accounts Payable ReimbursementsContracts Program Letter of Agreement Student Affiliation Agreements Grant Agreements Away Rotation Agreements Visiting ResidentFellow Agreements etcProjects specific to quality improvement of programs and institutionSupport program site and institutional levelsStandard WorkBest Practices GME UMEAll activities are performed in accordance with accreditation company regulatory hospital guidelinesJob SummarymiddotProvide efficient accurate and timely operational support at the institutional level to ensure effective day to day operations of the department May also provide administrative support at the site and program levels on an as needed basismiddotCollaborates with Manager of Medical Education program administrators and site administrators to ensure compliance with program regulatory hospital and requirementsmiddotCollaborates with Manager of Medical Education to create standard worksbest practices to ensure proper execution of program site and institutional operations Assists with training and development of various internal and external stakeholders to ensure proper execution of policies and procedures Will have administrative oversight to maintain standard worksbest practices and policyprocedure manualsmiddotCollaborates with Manager of Medical Education on preparingdistributing reports of program department andor institutional data that is used for company departmental regulatory and financial decision making Responsible for collecting and synthesizing various types of data from different reporting areas on a regular basis to ensure accuracy of information being shared with internal and external stakeholders Uses graphs infographics and other methods to visualize data Exercises judgement as needed to ensure timely distribution of informationmiddotCollaborates with Manager of Medical Education on time sensitive and complex projects related to quality improvement of GME and UME program operations Coordinate completion of projects and information gathering activities of reporting areas Completes assigned portion of projects with a high level of accuracymiddotMay perform or coordinate varied and complex processes and determine the most appropriate methods and procedures May facilitate coordinate or oversee processes as needed May collaborate with other team members on certain projectsassignments as needed Requires planning analysis and judgment to achieve desired outcomesmiddotTakes action based on independent judgment understanding the impact across the organization Involves others both within and outside the area as needed or refers to a higher authority when appropriate Initiate proactive and independent research action and communications with regard to activities of the department Respond to complex inquiries regarding own workmiddotMaintains departmental files in a complete accurate and timely fashion in accordance with the standards of the department and regulatory agencies and suggests changes to meet operational needsWill have administrative oversight to update and maintain internal and external websites of the departmentmiddotParticipate in activities and completion of documents dealing with sensitive and confidential issues and informationmiddotAny other duties as delineated by the Manager of Medical EducationWork whereevery momentmattersEvery day over Hartford HealthCare colleagues come to work with one thing in common pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare networkHartford Hospital is one of the largest and most respected teaching hospitals as well as a Level I trauma center Hartford Hospital is on the cutting edge of technology medical care and is home to the Center for Education Simulation and Innovation CESI one of the most advanced medical simulation training centers in the world Housing the Northeastrsquos largest robotic surgery center committed to becoming the best in the country for patient safety and is pursuing that goal by taking innovative action and creating a culture of safety at every level within the organizationUnder the supervision of the Manager of Medical Education this position will be responsible for coordinating the day to day operations of the Medical Education Department in the following areasCompliance of regulatory requirements ACGME NRMP AAMC CODA HHC etcFinances Budgets Accounts Payable ReimbursementsContracts Program Letter of Agreement Student Affiliation Agreements Grant Agreements Away Rotation Agreements Visiting ResidentFellow Agreements etcProjects specific to quality improvement of programs and institutionSupport program site and institutional levelsStandard WorkBest Practices GME UMEAll activities are performed in accordance with accreditation company regulatory hospital guidelinesJob SummarymiddotProvide efficient accurate and timely operational support at the institutional level to ensure effective day to day operations of the department May also provide administrative support at the site and program levels on an as needed basismiddotCollaborates with Manager of Medical Education program administrators and site administrators to ensure compliance with program regulatory hospital and requirementsmiddotCollaborates with Manager of Medical Education to create standard worksbest practices to ensure proper execution of program site and institutional operations Assists with training and development of various internal and external stakeholders to ensure proper execution of policies and procedures Will have administrative oversight to maintain standard worksbest practices and policyprocedure manualsmiddotCollaborates with Manager of Medical Education on preparingdistributing reports of program department andor institutional data that is used for company departmental regulatory and financial decision making Responsible for collecting and synthesizing various types of data from different reporting areas on a regular basis to ensure accuracy of information being shared with internal and external stakeholders Uses graphs infographics and other methods to visualize data Exercises judgement as needed to ensure timely distribution of informationmiddotCollaborates with Manager of Medical Education on time sensitive and complex projects related to quality improvement of GME and UME program operations Coordinate completion of projects and information gathering activities of reporting areas Completes assigned portion of projects with a high level of accuracymiddotMay perform or coordinate varied and complex processes and determine the most appropriate methods and procedures May facilitate coordinate or oversee processes as needed May collaborate with other team members on certain projectsassignments as needed Requires planning analysis and judgment to achieve desired outcomesmiddotTakes action based on independent judgment understanding the impact across the organization Involves others both within and outside the area as needed or refers to a higher authority when appropriate Initiate proactive and independent research action and communications with regard to activities of the department Respond to complex inquiries regarding own workmiddotMaintains departmental files in a complete accurate and timely fashion in accordance with the standards of the department and regulatory agencies and suggests changes to meet operational needsWill have administrative oversight to update and maintain internal and external websites of the departmentmiddotParticipate in activities and completion of documents dealing with sensitive and confidential issues and informationmiddotAny other duties as delineated by the Manager of Medical Educationmiddot oRequired High school diploma or equivalentoPreferred Bachelorrsquos degree or equivalentmiddotRequiredoMinimum years of high level administrative experience in an academic hospital setting or demonstrated competency generally obtained by working in medical education graduate medical education andor undergraduate medical educationoGood organizational skills with attention to detail multi tasking and prioritizationoProven ability to be an effective communicator including verbal written and listening skillsoSolid understanding of data analysisreporting conceptsoCustomer service orientated with great interpersonal skillsoWorks effectively both on teams and independently with an ability to navigate relationships with colleagues management and stakeholdersoEnsures high level of confidentiallyoFacile with Microsoft Office Suite and shared drives Microsoft OneDrive Enterprise Adobe Pro OutlookOffice Visio shared calendarsinboxes multi line phones Ability to learnnavigate new software video conferencing and other technology comfortablyoC TAGME Certified or C TAGME EligiblemiddotPreferredoAn interest in healthcare administration healthcare management medical education graduate medical education andor project managementoExperience working in graduate medical education GME andor undergraduate medical education UME at the program or institutional level highly desiredoKnowledge of GMEUME programssoftware New Innovations Smartsheet RedCap MedHub OASIS VSLO Thalamus ERAS AMION andor ACGME WebAdsWe take great care of careersWith locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge ndash helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving employees we provide a competitive benefits program designed to ensure worklife balance Every moment matters And this isyour momentAs an Equal Opportunity EmployerAffirmative Action employer the organization will not discriminate in its employment practices due to an applicantrsquos race color religion sex sexual orientation gender identity national origin and veteran or disability statusmiddot oRequired High school diploma or equivalentoPreferred Bachelorrsquos degree or equivalentmiddotRequiredoMinimum years of high level administrative experience in an academic hospital setting or demonstrated competency generally obtained by working in medical education graduate medical education andor undergraduate medical educationoGood organizational skills with attention to detail multi tasking and prioritizationoProven ability to be an effective communicator including verbal written and listening skillsoSolid understanding of data analysisreporting conceptsoCustomer service orientated with great interpersonal skillsoWorks effectively both on teams and independently with an ability to navigate relationships with colleagues management and stakeholdersoEnsures high level of confidentiallyoFacile with Microsoft Office Suite and shared drives Microsoft OneDrive Enterprise Adobe Pro OutlookOffice Visio shared calendarsinboxes multi line phones Ability to learnnavigate new software video conferencing and other technology comfortablyoC TAGME Certified or C TAGME EligiblemiddotPreferredoAn interest in healthcare administration healthcare management medical education graduate medical education andor project managementoExperience working in graduate medical education GME andor undergraduate medical education UME at the program or institutional level highly desiredoKnowledge of GMEUME programssoftware New Innovations Smartsheet RedCap MedHub OASIS VSLO Thalamus ERAS AMION andor ACGME WebAdsWe take great care of careersWith locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge ndash helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving employees we provide a competitive benefits program designed to ensure worklife balance Every moment matters And this isyour momentAs an Equal Opportunity EmployerAffirmative Action employer the organization will not discriminate in its employment practices due to an applicantrsquos race color religion sex sexual orientation gender identity national origin and veteran or disability status