Recruitment/Posting Title Medical Office Assistant Job Category Staff & Executive - Healthcare Department NJMS-Psychiatry Overview New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, the State University of New Jersey, is seeking a Medical Office Assistant for the Psychiatry Department within New Jersey Medical School.

Among the key duties of the position are the following:  Organizes and maintains a filing system for patient charts, including generating new charts, filing, and pulling charts.  Answers telephones and either responds to inquiry, directs caller to appropriate personnel, or transcribes messages for a return call from other staff. Schedules appointments and enters appointment date and time into computerized scheduler.  Registers patients by verifying that patient’s record is up to date and accurate.  Makes appropriate demographic and insurance changes in computer system and on patient’s chart.  Coordinates referrals for patients through insurance and other physician offices.  Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. FLSA Nonexempt Grade 155 Position Salary TC-155 Annual Minimum Salary 43326.40 Annual Mid Range Salary 44366.40 Annual Maximum Salary 45697.60 Standard Hours 40.00 Union Description Teamsters 97 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview. Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS