Medical Records Specialist - Milwaukie, OR Job Description + Maintain a sound medical record, ensuring all components are appropriately filed, including, but not limited to: admission paperwork, correspondence, financial, and medical documents. + Thin medical records periodically according to policy and maintain inventory of thinned files. + Purge and rotate records annually according to agency, State, and Federal retention schedules. + Within established agency and regulatory standards, assist with the maintenance of patient charts, including assembly, filing, and assistance with purging and thinning. + Assist agency personnel with electronic medical record creation and the closing of episodes or patient charts. + Complete monthly Quality Improvement report from Intake department ensuring accuracy. Audit chart and report missing paperwork, last contact, and discharge documentation. + Update documentation in chart as directed. + Assist new support staff in the state data collection software, Measures and Outcomes Tracking System (MOTS) and archive databases. + Assist clinicians with MOTS such that assessment and discharge forms are completed according to MOTS standards; evaluate for errors and omissions, report and notify supervisors and counselors of errors. + Make administrative edits. + Follow up as necessary. Interface with clinic staff, patients, and visitors in a professional manner. + Demonstrate effective interpersonal communication skills which promote cooperation and teamwork. + Assist with receiving and routing a high volume of calls on multi-line telephone system; provide basic service information; schedule appointments for Portland Recovery Center. + Assist with preparing charts for internal (quality) and external (JC, State, County, etc.) audits, reviewing records for completeness and accuracy; relay information for final chart audit. + Respond to internal and external medical records (both paper and electronic) requests in accordance with state and federal regulations. + Assist patients with admissions document completion ensuring accuracy. + Provide timely and accurate data entry into the electronic medical record in compliance with agency and regulatory standards. + Maintain the integrity of the electronic medical records system within individual scope of job duties. + Ensure forms are “clean” and most up to date version is available by maintaining business forms in document server in an organized manner. + Assist with maintaining office machines, reporting problems as necessary. + Maintain strict confidentiality regarding patient Protected Health Information and other related data consistent with all applicable laws and regulations. + Provide professional and high quality customer service. + Achieve outcomes using methods that align with the company's mission and values: Communicate accurately and positively about recovery and the use of evidence-based treatments. + Use data and science to identify barriers, overcome obstacles, and inform decisions. + Be financially responsible; avoid waste, document accurately, seek new opportunities to serve. + Demonstrate compassion and respect for others. Hard Skills + Medical record maintenance + Electronic medical records creation + Quality Improvement reporting + Chart auditing + Data entry + MOTS software proficiency + Compliance with state and federal regulations + Multi-line telephone system operation Soft Skills + Interpersonal communication + Teamwork + Professionalism + Customer service + Attention to detail + Compassion + Respect for others Job Type This is a contract position with a duration of 4 Month(s). Work Site This is a fully on-site position in Portland, Oregon. Work Environment Office environment, Day shift 8-5pm About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.