Role and Responsibilities Responsible for all record functions across the organization footprint, including management of incoming and outgoing documentation. Under the direction of the Compliance Director and Health Information Team Leader, this position assures electronic medical records are maintained according to regulatory requirements, that HIPAA rules are enforced, and that minimum necessary practices are followed, as it pertains to receipt of and requests for records. Essential Functions + Appropriately and accurately pull records for patient care, quality review, and audits in a timely manner. + Observe confidentiality and safeguards all patient related information. + Responsible for coordinating the release of medical information to insurance companies, lawyers, state, and federal agencies. + Verify authorizations to release protected health information in accordance with agency policy and procedures and state and federal laws. + Ensure that all requests for records are logged in the Medical Records Database. + Review and attach signed Physician Orders in Worldview. Elevate orders to Escalations per protocols. + Scan and Index incoming medical record documentation to the appropriate chart, including Authorizations. + Process HCHB workflow tasks, including MRS Notes, Start of Care documentation, and faxing Episode Summary Reports to hospitals per Federal COPs. + Print Patient Instructions and send to patients per Federal COPs. + Monitor and process incoming mail addressed to Medical Records. + Answer incoming phone calls in to the department. + Other duties as assigned. This job description reflects managements assignment of essential functions; and nothing in this herein restricts managements right to assign or reassign duties and responsibilities to this job at any time