Welcome page Returning Candidate? Log back in! Medical Staff Coordinator Job Locations US-AL-Tuscaloosa ID 2024-8796 Category Professional Position Type Regular Full-Time (72 to 80 hours bi-weekly) Overview To serve as coordinator to the Medical Staff Office and Director Responsibilities Generate and publish the emergency call schedules monthly and update as needed.Generate affiliation verifications.Provide pre-applications and applications to new applicants.Process pre-applications. Run primary source verifications and collect information, certificates, licensure etc necessary for applications to prospective members of the Medical Staff.Credentials initial applications for Licensed Independent Practitioner EmployeesCoordinates annual competency assessments for all Licensed Independent Practitioner Employees.Credentials initial applications for Allied Health Practitioners (PA, CRNP, CRNA)Credentials reappointment applications for Allied Health Practitioners within the following specialties: Emergency Medicine, Internal Medicine & AnesthesiaPerform data entryPerform scanning and filing duties.Assist in the preparation of packets for Allied Health Committee, Professional Activity CommitteeAccumulates and prepares materials fort the Family Medicine Department Meeting.Accumulates and prepares materials for Medical Staff key committees including the Quarterly Medical Staff Meeting and Executive Committee of the Medical Staff, which includes agenda packet preparation and on-going and follow-up documentation necessary for the smooth functioning of these committees.Develop PowerPoint presentation for monthly and quarterly meetings.Attend monthly and quarterly evening meetings.Coordinate scheduling for Medical Staff meetings. (Reserving rooms, submitting catering request, etc.)Coordinate office correspondence.Maintain database, assign and distribute physician/AHP parking hangtags.Responsible for the preparation of the monthly PAC/MEC Medical Staff recommendations for RMC and NMC to the DCH Board in the form of a written Board report to the CEO’s secretary.Provide and process observation applications.Follow up on delinquencies.Send out information to Medical Staff as neededCoordinate incoming and outgoing office mailManage flu vaccine documentation for the medical staff.Prepare monthly patient satisfaction letters.Order office supplies as needed.Off-board credentialed staff as needed.Responsible for running monthly queries from the Office of Inspector General (OIG) and Alabama Medicaid. Report findings to the director.Responsible for publishing hand hygiene tracer information from the Department of Epidemiology.Create orientation packets to include onboarding paperwork and badge (assign badge access).Facilitate the preparation of determining agenda items and obtaining documentation needed for monthly/quarterly/biannual meetings.Send invoices for initial/reappointing fees for providersRequest badge(s) for new providers.Request computer access for new LCommunicate with Department Chairs and providers on a regular basis.Assist in scheduling/preparing for Doctor’s DayProvide office support for Director.Generate, publish and maintain slides for MD TV.Maintain information in RolodexResponsible for maintaining current expirables (license, ACSC, DEA and insurance certificates, etc.) in provider credentialingTake and prepare meeting minutes as needed.Add/delete/update provider emails in distribution listsSome travel between Regional Medical Center and Northport Medical Center may be occasionally required.Assist in the preparation for The Joint Commission survey for the Medical Staff Offices at RMC and NMC.Responsible for maintaining the physician dictionary for both facilities.Responsible for Application/Background Fee deposits into the Medical Staff Office AccountDirects/Responsible for physician assistant requests for clinical rotations.Directs/Responsible for the process for FPPE.Directs/Responsible for the process for COVID Reports.

 

DCH Standards:

Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation.Performs compliance requirements as outlined in the Employee HandbookMust adhere to the DCH Behavioral Standards including creating positive relationships with patients/families, coworkers, colleagues and with self.Performs essential job functions in a manner that ensures the safety of patients, visitors and employees.Identifies and reduces unsafe practices that may result in harm to patients, visitors and employees.Recognizes and takes appropriate action to reduce risks and hazards to promote safety for patients, visitors and employees.Requires use of electronic mail, time and attendance software, learning management software and intranet.Must adhere to all DCH Health System policies and procedures.All other duties as assigned. Qualifications General Education DevelopmentMust be able to read, write and speak EnglishHigh School graduate or equivalentFive (5) years previous medical staff office experience preferredComputer knowledge and skills requiredAbility to handle confidential materialMinimum typing speed 45 words per minuteValid Alabama driver’s licenseCurrent automobile liability insuranceCPCS certification required within 5 years of employment to position

 

AptitudesExcellent verbal and written communication skillsAccuracy and neatness in work habitsProfessional appearance

 

Machines, Tools and Equipment Required to OperateTelephone SystemAutomated Answering SystemCopierPersonal computer and printerTranscription EquipmentFAX machine

 

WORKING CONDITIONS

 

Interpersonal RelationshipsContact with others via telephone, email, face to faceMay periodically encounter unpleasant individualsIndividual and team workWrites and sends letters and memos via mail and electronic mailPhysical Work ConditionsLight work-lifting up to 20 pounds with frequent carrying of up to 10 pounds.Significant sitting and walkingInvolves stair climbing, stooping and crouching, reaching and keyboardingVision and hearing normal to correctable to normalMore than 95% of work day is spent indoors in climate controlled environmentAble to perform the duties with or without reasonable accommodationHearing and vision must be normal or corrected to within normal range.Physical presence on site is essentialStructural Job CharacteristicsWorks 40 hours per weekSelf-motivated and independent workDaily work with departmental softwareEnvironment structured with requirement to follow processes exactlyLarge degree of variability in daily workMonthly deadlines must be met Options Apply for this job onlineApplyShareEmail this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Application FAQs

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