Overall Job Summary

This position is responsible for organizing activities, processes, people, tasks, and deadlines to ensure successful completion of larger organizational goals and strategies.  This position coordinates efforts across stakeholders and between different projects without managing any one of them.  They lead the overall program with strong attention efficiencies, accountability, implementation, and delegation to ensure the program stays aligned with the strategy.   This position is responsible for tracking expense and reporting on capital allocation status and projections.   Must work closely with project sponsor, cross-functional teams, and assigned project managers to plan and develop scope, deliverables, required resources, work plan, budget, and timing for new initiatives.  Manage program for optimal return-on-investment and coordinate and delegate cross-project initiatives. Work with other program managers to identify risks and opportunities across multiple programs across the organization.  The incumbent will work closely with cross functional stakeholders to conceptualize, investigate, develop and document functional specifications, programs and business processes, to ensure the highest possible level of execution.   Analyze, evaluate, mitigate program risks, and produce program reports for management and stakeholders.  

Essential Duties and Responsibilities (Min 5%) Responsible for the daily management, across projects, across stakeholders, through the life cycle of the program. Identify key requirements needed from cross-functional teams and external vendors.   Organize and manage activities based on the goals of the organization’s program Working with other departments to develop budgets and plans for the programs Evaluating and assessing the programs' strengths and weaknesses Monitoring projects, tasks, and deadlines and overseeing to ensure goals are met Meeting with stakeholders to discuss program status and goals Define program controls, processes, procedures, reporting, etc., to manage the program. Plan the overall program critical path and monitor progress to make sure that milestones are being met across the various projects and programs. Manage, communicate, and mitigate the risks and issues that might and do arise over the course of the program life cycle, as well as take measures to correct them when they occur. Coordinate the projects and their interdependencies between the various projects and programs in the program. Communicate with sponsors and stakeholders who are involved in the projects and programs in the program. Make sure deliverables are aligned across the projects and programs in the program. Estimate and implement program budgets Set program controls, governance, and standards Communicate program objectives, goals, and progress to team members, managers, directors, and program owners to insure continuous alignment  Prepare and present progress and budget reports to program owner  Assist team members and project managers when needed to accomplish team goals Meet with Business Partners, stakeholders, Project Managers, and vendor partners to determine project scope and vision, identify processes, set goals, and lead prioritization and execution  Establish and maintain strong working relationships with large variety of internal team members at all levels, as well as external vendors and labor providers to fully understand business processes, challenges, and anticipate needs.
  Required Qualifications

Experience: 6+ years combined experience in program management, project manager, administration, or related experience.  Prefer experience in merchandising, store planning, or space management disciplines as well as Business Objects and SAP.  Position requires proficient computer skills, experience with Microsoft Office Suite, and knowledge of program or project management applications.  

Education: Bachelor’s degree from an accredited college or university in business, management, or related field; Master’s degree in business or related field is preferred.  Any suitable combination of education and experience will be considered.

Professional Certifications:  None required but prefer PMP, CAPM, or PgMP
 

Preferred knowledge, skills or abilities This role requires a broad understanding of organizational processes Strong leadership and managerial skills with appropriate experience Ability to schedule and manage tasks effectively Conflict resolution and problem-solving skills Risk management & mitigation  Proficient and effective written and verbal communication skills Teamwork and ability to motivate Organizational and multitasking skills Ability to work with a wide range of individuals at all levels They need a strong knowledge of budgeting and resource allocation procedures. Proficiency in a Space Management Software (JDA preferred), Microsoft Office, Access, Outlook, Word, Excel, Business Objects, and SAP   
  Working Conditions Normal office working conditions Occasional travel required Physical Requirements Sitting Standing (not walking) Walking Kneeling/Stooping/Bending Driving a vehicle Reaching overhead Lifting up to 20 pounds Disclaimer

This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. A team member should perform all duties as assigned by his/ her supervisor.

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