Area Customer Service Coordinator

 

POSITION PROFILE

Under the direction of the Enterprise Services Manager (ESM) or Area Operations Manager (AOM) this key position supports daily operations, implementations, expansions, and administration of all Managed Services Accounts within an assigned operational area with varying sizes. Undertaking all customer support tasks in external customer/client facilities

The Area Customer Service Coordinator is responsible for a broad knowledge of Ricoh Service Excellence Methodology, complete knowledge of account service delivery requirements and Ricoh portfolio of offered solutions.

Delivers operational support by assisting MS leadership by supplementing onsite personnel at various customer locations performing a wide range of duties requiring a versatile skill set and ability to adapt to varying industries. Additionally, they are required to support various locations for reasons that may include vacation, absences, training, implementations, etc. throughout assigned operational area.

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Job Duties and Responsibilities

·         An integral member of the service team by supporting the daily operations for all contracted services at customer accounts within a geographical area

·         Assists management with process improvement, procedural testing and validation and ensuring field compliance with operational best practices.

·         Support the Field Implementation Managers with the implementation of new customer accounts and service expansions.

·         Assists with onboarding new team members and cross training peers

·         Assists with the development of Site Procedure Guides and sharing best practices throughout geographical area.

·         Routinely inspects Site Procedures Guide for accuracy and compliance

·         Knowledgeable of all contracted services within assigned customer accounts

·         Performs daily visual inspection of site services and Ricoh and customer compliancy to safety.

·         Provide feedback on site experience via survey tool or any other forms to help improve the customer experience, internal and external.

·         May require "standing in" for absences or vacations of the onsite resources, that may also include site management.

·         Provides, executes, and supports all aspects of services, which entails traveling to and from various accounts.

·         Creates and maintains a customer-focused environment.

·         Responsible for customer satisfaction by engaging end-user feedback.

·         Responsible for escalating customer issues to ESM/AOM and supporting the resolution to completion.

·         Communicates effectively and responds quickly to customer and end user communication

·         Collects data and is knowledgeable of the tools and methods used for the completion of the Monthly Operations Review as directed

·         Performs other duties as assigned

Qualifications (Education, Experience and Certifications)

·         Requires high school diploma plus 12 months of related work experience. Post High School education encouraged and preferred

·         Could be required to move locations in one day should the business require it. Also, ability to cover accounts between 40-50 miles

·         May require valid, violation-free driver's license along with reliable transportation and minimum levels of auto insurance coverage per RICOH policy.

·         Requires intermediate skill level on most common software applications including file folder management and navigating to network production folders.

·         Must maintain and accurately submit monthly expenses in a timely manner following proper coding requirements.

KNOWLEDGE, SKILLS AND ABILITIES

·         Possesses ability to work in a team environment by maintaining positive, productive relationships with co-workers.

·         Possesses ability to adapt to changing situations, flexibility, high motivation, and sense of urgency.

·         Possesses basic math skills.

·         Possesses judgment in making sound justifiable decisions and taking action in solving problems.

·         Possesses ability to perform repetitive work by continuously executing different tasks according to set procedures, sequence or pace while maintaining quality and output standards.

·         Possesses commitment to task by having started and persisted with specific courses of action.

·         Possesses excellent oral communication skills by being able to clearly present information through the spoken word in positive and negative circumstances.

·         Possesses working knowledge of account services to facilitate job scheduling.

·         Possesses ability to comprehend written and verbal instructions from customers and effectively translate to site resources

·         Possesses ability to resolve customer related issues.

·         Possesses ability to troubleshoot and coordinate problem resolution.

·         Possesses proficiency in the use of Microsoft and computers.

·         Routinely may be asked to report to an alternate site on any given day which could result in walking, driving or other modes of transportation to that alternate site and a longer commute time that exceeds scheduled shift

·         Typically, an office / warehouse environment with adequate lighting and ventilation, and a normal range of temperature and noise level

WORKING CONDITIONS, MENTAL AND PHYSICAL DEMANDS

·         Typically, an office or warehouse environment with adequate lighting and ventilation, and a normal range of temperature and noise level

·         Work assignments are diversified. Interpret, comprehend, and apply complex material, data and instruction · prepare, provide and convey diversified information

·         Working conditions regularly expose individuals to conditions that could result in minor cuts

 

 

·         Some physical effort is required which may involve long periods of standing, walking, bending, reaching, stretching, climbing or similar activities as well as lifting or moving items weighing up to 50 lbs. and in pushing or pulling machines on wheels, which may weigh up to 400 lbs., in order to move for repairs. Walking between buildings may be necessary.

·         Moderate dexterity · regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination.

·         Specific vision abilities required by this job include close vision

·         Frequent local car travel

·         While most assignment hours are 8-5 Monday through Friday, schedule flexibility is required. Some sites may open at 6AM and some may not close until 7PM or later with other locations that are open on the weekend and other times may vary.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.