Summary This position is assigned to the Non-Appropriated Fund (NAF) Human Resources (HR) Office; Fleet and Family Readiness Support Services; Commander, Navy Region Southwest (CNRSW), San Diego, CA and field Human Resources Office. Incumbent serves as an HR Assistant and performs office clerical duties in support of all HR functions and office maintenance. Responsibilities Prepares a variety of related clerical tasks in support of recruiting, staffing, benefits administration, position classification, background investigation, etc. Answers questions or explains to applicants and employees in person or by telephone routine HR policies and procedures. Refers questions of a more complex nature to the HR subject matter expert for action/response. Files documents in Official Personnel Folders (OPF). Responsible for proper filing of all documents and OPFs. Ensures employee official personnel files (OPFs) are organized properly and all pertinent documentation is filed properly and timely. Performs data entry such as new hire, employee changes, etc in Human Resources Information System (e.g., SAP HR). Develops and maintains spreadsheets (e.g., Excel, other databases) to support work associated with one or more of the HR functional areas. Maintains various files; performs file disposals according to prescribed schedule. Composes various correspondence. Completes Unemployment Insurance claims and Employment Verification. Enters new hire data in E-Verify. Responsible for filing and maintaining I-9 forms. Performs periodic supply, equipment and asset inventories. Maintains supply and related files. Is the primary office procurement point of contact. Incumbent is the office primary Government Charge card holder. Prepares correspondence for mailing or FEDEX. Maintains office calendars and reservations. Performs other related duties as needed to support FFR's mission. Requirements Conditions of Employment Qualifications Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs. A qualified candidate possess the following: The incumbent must have at least one year of work experience that demonstrates the ability to perform the duties of the position. Knowledge of office file arrangement and the purpose and content of the documents in the file, including OPFs, the ability to file and retrieve information and maintain suspense records in accordance with office filing procedures. Knowledge of steps and procedures used to process personnel documents. Knowledge of personal processing language, procedures and options to process a full range of recurring types of official personnel actions. Knowledge of office file arrangement and the purpose and content of documents in the file, and ability to file and retrieve information and maintain suspense records in accordance with office filing procedures. Ability to understand and provide basic program information. Familiarity with and ability to type and use' a computer including an automated personnel system, Word, Excel, Spreadsheets, Database, etc. Education This position does not have a positive education requirement. Additional Information Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Region Southwest Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.