Executive Administrator

Job Description

We are seeking a detail-oriented and highly organized Executive Administrator to manage invoicing responsibilities, coordinate vendor activities, and handle various administrative tasks. This role requires excellent communication skills, the ability to manage executive-level calendars, and proficiency in Microsoft Office and QuickBooks.

ResponsibilitiesHandle invoicing responsibilities and create invoicing templates.Coordinate and manage vendor activities.Take detailed notes during oral meetings and communicate information to donors, legislators, members, and board members.Draft, track, and follow up on communications, ensuring critical communications are elevated appropriately.Conduct high-level research.Create templates for 1099 contractors.Review grant accounting guidelines and restrictions, presenting options with limited oversight.Manage calendars and projects for executive-level staff and board members, tracking deadlines and deliverables.Monitor various mailboxes for correspondence.Skills & QualificationsHigh School Diploma1-3 years of experience in invoicing, payables, administrative or office managementExperience with MS OfficeQuickBooks or Sage experience preferredWork Environment

The work environment is laid back with flexible hours (day shift). As a non-profit organization dealing with sensitive subjects, the ideal candidate should be resilient and able to handle challenging situations with professionalism.

Pay and Benefits

The pay range for this position is $28.85 - $31.25/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Des Moines,IA.

Application Deadline

This position is anticipated to close on Jan 31, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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