Overview Coordinates and facilitates activities necessary to support the operations of the hospital and nursing department. Provides general administrative support to the Nursing Service office and nursing directors. Other duties as assigned. Responsibilities Manages and directs admissions to hospital Assists with daily in-patient staffing activities Schedules and coordinates nursing service personnel (float pool, sitters, shift coordinators) Maintains staff scheduling data and provides education to new nursing leaders Calculates nursing time sheets and submits to payroll. Monitors entries into payroll software. Approves time cards Contributes to cost reduction efforts by assisting Directors to review staffing levels with regard to patient census Schedules meetings, takes minutes as requested, and provides general secretarial support. Maintains, updates, and distributes nursing policies and procedures. Schedules and prepares course materials for educational programs. Submits completed course materials to appropriate agency. Coordinates agency nursing contracts, scheduling and reconciling payments Inputs data for statistical information and reports. Maintains confidentiality of personnel records/discussions and of patient information. Maintains personnel files for nursing support staff Contributes to cost reduction efforts by assisting Directors to review staffing levels with regard to patient census Prepares, maintains, and distributes patient totes to units Maintains and updates MD call schedule Prepares and distributes calendars for conference rooms G206 and G210 Registers and scores personnel for Mercy Learning Center Education and Experience High school diploma Previous hospital and clerical experience. Knowledge of medical terminology beneficial. Special Physicial Demands The Special Physical Demands are considered Essential Job Functions of the position with or without reasonable accommodations. While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. Culture of Excellence Behavior Expectations