Job Description

POSITION SUMMARY

Reporting to the Department Director, the Administrative Coordinator, coordinates and performs a wide variety of administrative, secretarial, timekeeping and program support activities on behalf of the ED and BEH service. The person chosen for this position will serve as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. The incumbent will coordinate the provision of office and staff support services, for example timekeeping to the departments and oversee and participate in the coordination and completion of special projects and events.

Principal Duties:

Provides confidential secretarial and administrative support to the Emergency and Behavioral Health departments. Responsibilities include managing schedules/calendars, screening and handling telephone communications, greeting and directing visitors, and coordinating administrative services and inquiries as appropriate.Serves as a primary point of direct administrative contact and liaison with multidiscipline services, individuals, and internal/external stakeholders.Prepares, maintains, and updates the Schedule for accuracy and acts as Timekeeper for the assigned area.Monitors and coordinates accounting activities as appropriate, and prepares internal and external reports for management; participates in budget planning and management, as required.Maintains administrative reports and interdepartmental files/records to ensure adherence with local, regional, and state Quality Management requirements and assigned area; reviews and updates, as directed.Gathers enters, and/or updates data to maintain departmental databases, per COMAR as appropriate; performs chart/documentation audits as requested review.Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the office.Draft correspondences, as necessary, to internal and external customersCompany DescriptionQualifications

POSITION REQUIREMENTS:

Licensure/Certification/Registration

Required:   N/A     

Education/Knowledge

Attained Level: Formal Education

Completed Course Work/Program:  Associate’s Degree in Business, Healthcare or related field

Applicable Experience

Experience (years):          Required:  2 years      Preferred: 3 - 5 years                  

Experience (describe required & preferred):  Two years of administrative experience preferably in a healthcare setting (scheduling appointments, posting surgical schedules, coordinating home care visits, maintaining on-call surgical & trauma medical schedules, etc.)

Technical/Clinical Skills

Microsoft Office Suite Skill Level 

Word: Basic                                                  

Excel: Basic

Basic knowledge and working experience with Medical Terminology

Additional Information